CO 2010 Drought Mitigation & Response Plan SOW

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Another approach to the update not mentioned in the RFP, but for discussion amongst the planning team, would be to align the response elements of the plan with the latest FEMA Comprehensive Planning Guidance (CPG 101), and principles of the Incident Command System. While the slow onset of drought may require a modified version of Incident Command, alignment to these nationally accepted and practiced emergency response principles should be explored as a way improve the effectiveness of Colorado's drought response. Task 1: Organize Resources Upon award of the contract, key members of the AMEC Team will meet with the CWCB project manager to refine the project scope and schedule, discuss reconvening the State's drought planning team, gather initial data and documents, and plan the project kickoff meeting. Review Previous Plans: To begin the planning process, AMEC will thoroughly review the FEMA crosswalk completed for the previously approved Colorado Multi- Hazard Mitigation Plan (2007). AMEC will itemize FEMA's recommended improvements as they pertain to drought, and work with CWCB on how to address them in the update. AMEC will also thoroughly review the plan itself to understand and incorporate all baseline information and to follow all process, data, and maintenance procedures outlined for the next plan update. Drought Planning Team: The first phase of mitigation planning begins with Getting Organized and entails developing a planning team with representation from key state agencies and stakeholders. Coordination activities include developing an e-mail group to communicate with the interested parties, developing a meeting schedule and inviting agencies to attend, and soliciting feedback as the updated plan is drafted. AMEC will assist CWCB in reconvening the State's Drought Planning Team, including restructuring the Planning Team as needed. The Water Availability Task Force and Chairs of the Impact Task Forces will form the basis for this team. Kickoff Meeting: AMEC will facilitate the project kickoff meeting where we will introduce key team members, present information on planning regulations and project scope and schedule, and we will also distribute a data collection guide to facilitate gathering information from the Planning Team. In our past state plan update experience, we have learned how critical it is to obtain information and input from the planning team. Standard with any AMEC planning process is the use of a Data Collection Guide. This would be modified for the unique nature of this project, and would include a means to track the progress of implementation of the drought mitigation projects. AMEC will distribute the Data Collection Guide the Planning Team at the kickoff meeting designed to collect information on the status of each drought mitigation action from the lead agency responsible for its implementation. The Data Collection Guide also collects recommendations for revisions and deletions as well as ideas for new actions. This helps to have the appropriate background information needed to develop and prioritize updated actions for the plan at subsequent meetings of the Planning Team. This ameO 3