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Approach: <br />1.1 Start-up, Coordination, and Reporting -Start-up activities will focus on developing <br />invoicing and progress report protocols with the CWCB and sub-consultants, establishing <br />communication protocols, filing systems, and document control procedures. <br />• Monthly progress meetings will be conducted between the CWCB Study Manager <br />and Consultant. For budgeting purposes, up to four consulting team members will <br />attend these meetings. <br />• The consulting team will meet periodically to formally coordinate Study tasks as <br />needed. For budgeting purposes, it is anticipated that these meetings will occur <br />monthly, on average, with additional meetings and telephone conference calls during <br />peak activity periods and during preparation of key deliverables. It is assumed that <br />Consulting team's monthly meetings will be held prior to the monthly meetings with <br />the CWCB management team. Conference calls among the consulting firms will be <br />held, on average, every two weeks. Monthly meetings will be attended by up to four <br />Consultant team members, two team members budgeted in Task 1.1 and the <br />remaining team members budgeted within individual Tasks 2 through 10. <br />• Written progress reports will be submitted with each invoice and will summarize <br />progress and potential concerns, if any, on each of the major Study tasks. Invoices <br />will be prepared based on hours billed plus direct costs. The status of the major Study <br />tasks will be summarized in a table showing approved budget, costs for the invoice <br />period, cumulative costs, percent spent, estimated percent complete, estimated costs <br />to complete, remaining budget, and budget surplus/shortfall. Progress reports will <br />consist of a summary statement on overall progress and potential concerns and a brief <br />list of primary activities completed through the billing period for each of the main <br />Study tasks. <br />• It is assumed that the Consultant maybe asked to attend CWCB meetings to assist the <br />CWCB Study Manager with progress reports to the Board or to present at other public <br />meetings. For budgeting purposes, it is assumed that there will be two such meetings <br />during Phase I. The CWCB will not be billed far travel costs to the two meetings. <br />1.2 IBCC/BRT Meetings -Two progress reports will be made by the Consultant at combined <br />IBCC/BRT meetings; <br />• One as Task 6 nears completion and, <br />• One as Tasks 7 and 8 near completion and Task 9 is beginning. For budgeting <br />purposes, up to four consulting team members will attend these two meetings. <br />1.3 Public Information - A newsletter will be prepared as major tasks or milestones are <br />completed for the Study and will be provided to the CWCB to post on the CWCB <br />website. <br />For budgeting purposes, it is assumed that 10 newsletters, each no longer than four <br />pages will be prepared during Phase I and will make use of technical graphics as <br />appropriate from the Study work products. <br />It is assumed that the newsletters will not require any additional specially-prepared <br />graphics. <br />Colorado River Water Availability Study Scope 5 8/28/2005 <br />CRWAS Phasel Contract Scope EX A Final <br />