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Town of Castle Rock Virtual Water Conservation Website 95% Completion Report July 2011 Grant Recipient: Town of Castle Rock 175 Kellogg Court Castle Rock, Colorado 80109 Contact: Rick Schultz 720-733-6027 RSchultz @crgov.com As described in the Application for Water Efficiency Grant, the Town of Castle Rock (Castle Rock) is developing a Water Conservation Website that will significantly enhance Castle Rock's distribution of water conservation information by increasing the amount and types of conservation information available electronically, illustrating conservation tools and measures in a visual and understandable way. This 95% Completion Report document is in partial fulfillment of CWCB's Water Efficiency Grant Program requirements. A summary of the project status, success of meeting identified goals and objectives, preliminary findings and obstacles, and project modifications are discussed below. Project Status Castle Rock has completed the following tasks as of July 2011: • Completed the Design of the Water Conservation Website (Task 1); • Initiated Development of the Water Conservation Website (Task 2); • Testing and Coding of the Water Conservation Website (Task 2); and • Initial distribution of public education materials associated with the Water Conservation Website (Task 3). Castle Rock has completed Tasks 1 and 2 (Design and Development) as of July 2011. Follow-up tasks (Task 3 — Public Advertisement Campaign; Task 4— Monitoring of Water Conservation Website Participation; and Task 5—Status Reports) are beginning to be executed and will continue to be completed throughout the next year. The bullets below provide more information on each in-progress task and any necessary schedule revisions: • Task 1 included contracting with a web designer. During the fall and winter of 2007, as part of the original grant application process, Castle Rock Water Conservation and Communications staff worked with Xcel Technologies to develop the concepts and cost estimates for the conservation website. The original application was submitted in January, 2008. There were some unanticipated delays in the review of the application. It was unclear at this point if the CWCB was going to be able to fund any grant applications. Castle Rock received a letter mid October,2008 outlining a funding hurdle within the CWCB, stating that no applications were going to be reviewed or approved until the problem could be resolved. The application was re-submitted at the end of October, 2008. It was was felt that by re- submitting we could be at the top of the queue once the funding questions were resolved. At the end of December, 2009, Castle Rock was notified that the review was complete, and the grant had been awarded. At this point, Xcel Technologies was no longer available. Castle Rock now had to start the process over with a new web designer. Work could not proceed with a new designer until the purchase order was received. The purchase order was received toward the end of January,2010. Medulla was selected as the new designer and they were brought up to speed. Castle Rock provided the basic conceptual framework of the website and worked with Medulla in refining the technical aspects of the design. Medulla provided a draft design document for Castle Rock's review followed by a final design that incorporated Castle Rock's feedback. Medulla's initial proposal was received in February, 2010. It was determined that they could complete the project within the same budget, and the more formal design process began. This design process took the next couple months, which led directly into the 2010 landscape and irrigation season. Unfortunately, given Castle Rock's limited 1 TOCR WEBSITE 95%Completion Report July 2011.docx