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<br />1.0 SCOPE
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<br />The Colorado Water Conservation Board (CWCB) and Division of Water Resources (DWR) ,
<br />which are agencies within the Department of Natural Resources, desire to implement image
<br />enabling technology to process different types of paper. The paper includes hardbound books,
<br />single sided, two sided, and ranging from 8.5" by 11' to E size drawings,
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<br />~ II. The initial system will include complete hardware, software, installation, training and system
<br />~ n0';t~' 'j maintenance for one year, The first year will be nsJas pilots to help CWCB and DWR gain an
<br />tf,d ~.t"..,.\"'---in-depth knowledge Of iiDa~. Upon the successful completion of these pilots the system will
<br />J IV ,,.Go\'''-,,, ~ be expanded over the next several years to meet the increased storage and retrieval needs of both
<br />~\ \-"'~",""",,) CWCBand DWR.
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<br />\O;;"~ i" (((CWCB REQUIREMENTS)))
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<br />DWR is mandated by statute (24-72-201 and 37-80-102) to keep, maintain, and make available
<br />for public inspection, all water records related to the aclmini.tration of the waters of the state of
<br />Colorado including, Well Penni~\..Water Court Cases and Diversion Records. The Well Permits
<br />will be used for tIfet'tllbTllii'a~~tly there are apJ,>roximately 3,000,000 pa~es which contain
<br />infonnation for over 240,000 water wells in the State, Each year, approximatelyr6,000 new well
<br />permits are issued. Once a permit is granted, additional infonnation is continuously received
<br />over the life of the well,
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<br />The well documents are in coustant use by the public, different Federal, State and Local Agencies
<br />and the DWR staff, During fiscal year 91/92, approximately 150,000 copies of well documents
<br />were produced for the public,
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<br />Currently, all well documents are maintained in original paper form only, The proposed image
<br />system will make the documents available 2-6 internal staff for DWR and to 4 work statious set
<br />up for public access. +<>
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<br />The initial requirement is for 20,000 wells or approximately 300,000 pages to be kept on-line
<br />using CD-ROM technology. DWR estimates that each page will require an average of 4Q..60,000
<br />bytes each after compression (Group 4), Most pages are 8'h x 11 single sided, however there
<br />are double sided, 8'h x 14 and oilier aSsorted smaller sizes. The paper type varies from onion
<br />skin to 20# boud, The scanner must accept these varying weights and sizes. Even though DWR
<br />maintains documents as large as E size drawings, it is not the intent of the pilot to scan these
<br />large drawings but the system will require the ability to maintain these large images whether
<br />scanned by DWRor by using a service bureau.,....." ~+.....l ~u.<.cJ c~. '
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<br />Currently the Well database, which is maiotained by DWR using dBASE m + on PCs, is in the
<br />process of being ported to lNFORMIX on Silicon Graphics Workstations, The records in this
<br />data include information about each well such as receipt number, permit number, owner
<br />infonnation, location, etc, DWR would like to/this infonnation in this data base as keys in
<br />retrieving the imaged documents. )~e-
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<br />The vendor selected to provide the pilot phase should be prepared to establish a complete working
<br />imaging environment and implement the pilot project to the point where it is shown to meet the
<br />requirements of CWCB and DWR. Upon successful completion of the pilot, the selected vendor
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