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2 2.1 2.2 2.3 2.4 2.5 . . , .- will then be required to supply the additional equipment to meet the total imaging needs of CWCB and DWR and make recommendations for ways to improve the paper flow. These requirements will be established prior to the beginning of the pilot so that the vendor CWCB and DWR are in agreement as to what will be considered a successful pilot project. Once a purchase order has been awarded to the successful bidder and it is determined that additional hardware or software is required for the pilot, that hardware or software will be provided by the selected vendor at no charge, The vendors are encouraged to discuss any specific details of the pilot so that a complete understanding is obtained, MANDATORY REQUIREMENTS Jell }~0 dG OJ} ,) .,0' p , v \~V / System must be 100% Microsoft Windows 3.1 and NT compliant. Ability to accomplish high volume scanning and indexing of documents up to 81h X 14", Minimum scanning speed of forty pages per minute is required, The scanner must be capable ofhandl~ ~ariow: s~, weigh~, and ~ty of docum~~ at ~e s~ ~~ ~~~!ulI:u.to~Ji~ oI~_ ~/ feed capability. Mmnnum scanmng resolution of 200 dpllS reqwred, The scanru.ng ptocesr'must pr&-r.rr7J. include the ability to preview the scanned image before it is saved to magnetic or optical disk 6", "~.i . media, Scanner must be able to run in a batch mode and automatically separate pages into / documel\ts using a batch cover page. Sc._~~r ",..~ b"," _Iol~ ;., ~<>-A //e. C'",/..Ff9J .a.-e-__o.../I"A",-I-.. '''-1'1,., Ability to index documents using any user defined criteria or information contained on the document (such as OCR or barcode), This process should be as automatic as possible to minimize human intervention. Documents may be coded as to type and this information should be recognized by the system, The image system must ensure that no document is written to permanent storage media unless a corresponding index is created. The system must be able to handle up to 36 indexes with one of the indexes able to handle the key words contained in the document. *****************(The well permit documents used by DWR will be indexed by Well Permit Number, Date, County, Owner, Location, and Document Type). Each time a CD- ROM is created, an index shall be written to the CD-ROM for the images contain on the CD- j,' ROM~ ct.cJ,cB d~~s ."...,.,11 b.... J+.d4.l(ed by ..#-,-1-'&1 _J\....~, 1.c.._+'___J ",vet AliI; $.f..rec.---t'\,.o-................. c..-.-....d-l e....'.. N_.......-f C....I1-'l1o.J..'........ n""",,~"'T"J 1(&1 w....cI$/ E~r:-A~ent scanned must be held on magnetic disk until the image of the scanned document is deemed acceptable by the operator and the index information is Verified with the document, Only after this quality control and index verification is completed by the operator, will the image be recorded on CD-ROM, The iinaging system must be capable of communicating over a Banyan Vines and TCPIIP Network operating systems for the retrieval of images and database information, $)--,) ~~~ f'\"'.l.- ,:.-S;.L.c:.---v----- 2.6 The imaging software must provide support for the wide variety of personal computer hardware currently in use by CWCB and DWR including various sizes and types of PC video displays, System must support the use of Silicon Graphics Work Stations using unix as image view stations. '