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<br /> <br />formed to deal with this complex area. Possible membership for <br />this subcommittee includes: a community emergency planner, <br />purchasing officials, public works officials, transportation <br />representatives, Emergency Operating Center (EOC) resource <br />officials, finance officers, budget planners, and others directly <br />involved with resource management or procurement. <br /> <br />Notes <br /> <br />Every planning meeting must have an agenda with specific <br />goals and topics for discussion. One goal of the first planning <br />meeting is to establish time lines for the planning effort. Gantt <br />charts are an effective and easy way to plan and monitor time lines <br />and overall progress. <br /> <br />Items on the agenda that do not have resolution should be <br />assigned to a specific team member for follow-up action and <br />reporting. Discussion items should not be allowed to bog down the <br />progress of the group. If a topic or issue cannot be resolved in 30 <br />minutes or less, it may be wise to assign the issue to a work group <br />and move on to the next item of business. This keeps the meeting <br />focused and directed. <br /> <br />The planning team should meet on a regular basis. Initially, <br />meetings may be held every two weeks. As the process continues <br />and issues become more complex, this schedule may be modified <br />to monthly sessions. When the plan nears completion or the plan <br />is in the maintenance stage, quarterly meetings may be suitable. <br /> <br />Since the planning process is an ongoing effort, the planning <br />committee should continue to meet on a regular basis. This allows <br />for the continual improvement of the plan and fosters the growth of <br />relationships that can prove useful during emergency operations. <br />emem er, p annmg IS a process an IS no 1m! 0 e crea IOn <br />of a final document for publication. It is an ongoing effort that <br />once started will reap many benefits. <br /> <br />The start of the planning process should include the creation or <br />review and updating of a Hood hazard analysis. This document <br />provides information on all areas subject to flooding and possible <br />water heights. The Hazard Analysis should include information on <br />areas subject to inundation if existing water control structures, such <br />as levees and dams fail. A complete hazard analysis will provide a <br />comprehensive review of the threat faced by the community. <br /> <br />An evaluation must be made of the status of existing flood <br />control works and systems. This information can help assess the <br />risk faced by a community during a high water event. For <br />example, are levees properly maintained and periodically <br /> <br />Page3-4 <br />