FLOOD04112

• County: Statewide
• Community: Nationwide
• Basin: Statewide
• Title: Hazard Mitigation Grant Program Desk Reference
• Date: 10/1/1999
• Prepared By: FEMA
• Floodplain - Doc Type: Historic FEMA Regulatory Floodplain Information

Section 2: Building State Capability: Before the Disaster

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Checklist 'Dr Preparing the State Administrative Plan (Continued)

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Job Aid 2-1

Closeout Procedures

Does your State plan include oroiect closeout procedures, including copies of the:
,f Letter confirming final inspection and payment to the applicant?

,f Letter to the FEMA Regional Director from the Governor's Authorized Representative requesting that
FEMA close the project? Note: This letter must include the following information andlor enclosures:

. The project name, Federal project number, and State identification number.

. A financial summary of the project.

. Certifications

. Of all eligible funds paid to the subgrantee;

. That all wDrk was completed according to FEMA requirements;

. That all costs were incurred as the result of eligible work.

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. That all wDrk was completed in accordance w~h plovisions of the FEMA-State and State-
local agreements.

. That all payments were made according to Federal and State legal and regulatory
requirements,

. That no bills are outstanding,

. That no further requests for funding will be made for the project.

Does your State plan include program closeout procedures, including:

,f Documentation that all projects are closed?

,f The requirements that records be retained for a period of 3 years from the date that the request for
program closeout is submitted to FEMA?

Plan Review

Does your State plan:
,f Explain when and why the plan will be reviewed and revised?
,f Provide for FEMA review of the plan (or for notification that the State's review did not result in
revisions)?

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,lob Aid 2.1

Pase 2-12

Hazard Mltlgatlan Grant Program Desk Reference-Draft