BOARD02448

• Board Meeting Date: 11/22/1999
• Description: CF Section - Non-Reimbursable Projects - El Paso County Water Authority - El Paso County Water Master Plan
• Board Meetings - Doc Type: Memo

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RFP NO.: 99-098
GENERAL SPECIFICATIONS FOR
COUNTY WATER MASTER PLAN
Page 4

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H.

PROPOSAL PRESENTATION

Proposals shall be signed by an authorized representative of the proposer. Failure to submit all
information requested may result in the EI Paso County Procurement & Contracts Department
requiring prompt submission of missing information and/or giving a lower evaluation of the
proposal. The Procurement & Contracts Department may reject proposals which are
substantially incomplete or lack key information.

I. ORAL PRESENTATION/INTERVIEWS

Firms submitting a proposal in response to this RFP may be required to give an oral presentation
of their proposal in an interview session with the Evaluation Committee. Additional technical
and/or cost information may be requested from any firm by the Evaluation committee prior, during
or after the interview for clarification purposes, but in no way will change the original proposal
submitted. Interviews are at the option of the Evaluation Committee and mayor may not be
conducted.

SELECTION CRITERIA

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3.
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6.
7.
K.

Completeness of response to RFP as outlined in "RFP RESPONSE REQUIREMENTS",
including Statement of Interest.
Consultant's (firm's) qualifications and experience. Ability of the Consultant to meet or
exceed the requirements defined in the RFP.
Project Team qualifications.
Proposal approach and schedule.
Location of operation.
Consultant's references.
Fee schedules and/or total cost of the project.

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EVALUATION AND AWARD PROCESS

An Evaluation Committee comprised of personnel from any or all of the following departments will
evaluate all proposals:

1. Planning Department (2)
2. EI Paso County Water Authority (3)
3. Colorado Water Conservation Board (1)
4. Procurement & Contracts Department (1)
5. Other designated County representatives (if required)

The Evaluation Committee will evaluate all proposals received for completeness and the
proposer's ability to meet all specifications as outlined in this RFP. The committee may then
short list for interviews the specific firms whose proposals best meet all the criteria required. The
negotiations and award process will follow the procedures as outlined in the "INSTRUCTIONS
FOR SUBMITTING PROPOSALS".

L. TERM OF CONTRACT

Issuance of this RFP and receipt of proposals does not commit the County to award a contract.
The County reserves the right to postpone opening, to accept or reject any or all proposals .
received in response to this RFP, or to negotiate with other than the highest ranked proposer