BOARD02276

• Board Meeting Date: 7/28/2003
• Description: Department of Natural Resources Core Mission Project
• Board Meetings - Doc Type: Memo

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D. Establish Group Baselines (working with HR and finance)
· Establish a simplified database/spreadsheet of positions and expenses for
the Department (starting point in budget)
· Clarify each group's positions and personnel spend
· Clarify each group's non-personnel spend
· Clarify each group's fees and other revenue

E. Ari:ange Logistics
. Set up work space
. Create team lists
. Arrange for IT and phones

F. Create Communications Plan (working with leaders and PR)
. Identify key communications priorities
· Develop a plan to communicate with and prepare DNR for the change
. Set up inbox system for suggestions
· Develop on-going inter:nal and external communications plan

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G. Launch Project
· Develop a plan to communicate with and prepare DNR. for the change
· Conduct initial training of challenge team members and analysts
. Conduct initial training of group leaders
.~ Announce project and solicit general participation
· Hold cascading meetings through DNR to answer questions and build
understanding of and support for the purpose and goals
. . Conduct additional training as needed

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Phase II: Build Understanding of Group~/Create ';Strawperson"

A. Jointly Build Understanding of Groups
· Obtain key facts and initial ideas from key stakeholders .
· Refine groups' baselines of costs, income and positions
. Assign positions into Functional Titles
· Define objectives and activities of each functional title
· Conduct objective and activity surveys
. Develop and start work on fact-based analyses
. Begin generatingibrainstorming initial ideas

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B. Create Organizational "StraWperson"
· Identify similarities across department: objectives, activities, 'customers',
IT systems, etc.
. Contact key stakeholders for suggestions and complications
. Review alternative organizational theories
· Identify advantages and complications of alternative structures