BOARD02274

• Board Meeting Date: 3/29/1999
• Description: Platte River Basin Issues - Platte River Endangered Species Cooperative Agreement - Status Report
• Board Meetings - Doc Type: Memo

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agreement and a detailed line item estimate for the agreement. The proposal
for the subcontract will be submitted to the FC for review and approval. Upon
receiving a recommendation from the FC, the GC will approve/disapprove the
need for the agreement and appropriateness of the spending request.
4) Approved funding agreements will be forwarded to the foundation with an
authorization for the foundation to pay approved invoices as provided for in
the agreement with the foundation and the funding agreements.
5) The ED will administer funding agreements with input from the subordinate
committee chair.

Qualifying Expenditures

I) Reimbursements for out-of-pocket expenditures by subordinate committee
chairs or their designates in accordance with GC policy and as specified under
funding agreements.
2) Invoices from vendors for supplies and services specified under an approved
contract or funding agreement.
3) Other expenditures as approved by the GC.

Expenditure Approval Process

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I) All invoices are submitted to the subordinate committee chair responsible for
the funding agreement or contract or directly to the ED if the ED is contract
administrator. The subordinate committee chair insures invoices are
submitted on the proper form or in the proper format and that the expenditures
are warranted. Approved invoices are forwarded to the ED.
2) The ED reviews the invoices to insure that the GC has authorized the work
under an approved contract or funding agreement and that the work is
progressing in accordance with the funding commitment. The ED will
develop a spreadsheet for each budget item which includes the budget amount,
the approved spending commitments made against that budget, the amount of
payments made for each spending commitment, and the amount of the invoice
in which payment is being sought.
3) The ED submits qualifying invoices to the parties to the foundation agreement
for approval on a monthly basis
4) The ED submits invoices approved by the parties to the foundation agreement
to the foundation for payment.

Records and Reports

The foundapon will provide the following monthly reports.

1. A report of cash contributions provided by each party to the July 1997
Agreement since the last such report.
2. A report of in-kind services contributions by each party to the July 1997
Agreement since the last such report. The eligibility and value of in-kind

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