BOARD02274

• Board Meeting Date: 3/29/1999
• Description: Platte River Basin Issues - Platte River Endangered Species Cooperative Agreement - Status Report
• Board Meetings - Doc Type: Memo

, .
'.. ..

services as offsets to cash contributions as required by the milestones to the
July 1997 Agreement shall be approved by the Governance Committee prior
to their inclusion in such report. .
3. A report of the current total outstanding obligations of each party to the July n
1997 Agreement.
4. A report of cash contributions and/or donations provided by other than the
parties to the July 1997 Agreement since the last such report.
5. A report indicating each request for disbursement received since the last such
report and each disbursement made since the last such report, including the
amount and the entity receiving the disbursement and the amount withdrawn
from each contribution account for that disbursement.
6. A report of the total amount disbursed by the Foundation from each
contribution account since this agreement was executed.
7. A report of the financial status of any activity being perfonned by the
Foundation under Work Order including amount of the contract, amount of
any modifications, start and completion dates, amount of time elapsed, AND
amount of funds expended.

The Executive Director will provide the following monthly reports.

I) A monthly report will be provided to the GC that includes approved invoices,
reimbursements, foundation expenditures, subcontracts, and funding
agreements. The statement will be organized by the appropriate subordinate
committee and budgeted task/item.
2) The ED will provide a monthly report of the status of any activity being .
perfonned by a subordinate colIUI1ittee or subcontractor under an approved
funding agreement or subcontract. The report will include a description of the
work, amount of the subcontract or funding agreement, amount of any
modifications, start and completion dates, amount of time elapsed, amount of
funds expended, and the genera.! status of the work.-
3) Quarterly and annual reports consolidating the monthly reports will be
provided to the GC. The first quarterly report will be made within 3 months
of January 1, 1999.

Budget Review

The GC budget is an estimate of necessary operations expenditures known as of the date
of the budget for the remainder of the period covered by the Cooperative Agreement.
Subordinate committee chairs, FC, and the ED, will review the budget each quarter. The
ED's quarterly report will include where possible added detail on subordinate committee
budget estimates and recommendations for the elimination or reduction of budgeted items
lacking justification. Based on this evaluation and executed contracts and funding
agreements, the FC will make a recommendation to the GC on the need for a revision of
the budget. When appropriate, the GC will revise the estimated operations budget

.