BOARD02274

• Board Meeting Date: 3/29/1999
• Description: Platte River Basin Issues - Platte River Endangered Species Cooperative Agreement - Status Report
• Board Meetings - Doc Type: Memo

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Subcontracts
I) The budgets for contracted services are placed in the foundation as separate
budget items. The scope of services in the contract with the foundation will .
expressly state that the foundation can not obligate or spend funds from these
budgets without prior approval of the GC.
2) When a subordinate committee chair feels a contractor is needed for a specific
purpose, that chair will contact the ED. Together, the chair and ED will
prepare a detailed proposal justifying the need for the contractor and a detailed
line item estimate for the subcontract and other costs associated with the task
addressed by the subcontract. The proposal for the subcontract will be
submitted to the FC for review and approval. Upon receiving a
recommendation from the FC, the GC will approve/disapprove the need for
the task and the need for a subcontract.
3) For approved tasks requiring a subcontract the GC will establish a process for
selection of the contractor and for determining the subcontract price. The ED
will implement the procedure for contractor selection.
4) The ED and tli.e requesting subordinate committee chair in coordination with
the foundation will prepare subcontracts for services. The subcontract with the
selected firm or individual will specify the purpose, tasks, deliverables,
payment schedules, and Subcolltract amount. The subcontract will be offered
to the FC for review and approval. The subordinate committee chair seeking
the contract services will present approved subcontracts to the GC for [mal
approval. Approval of the subcontract by the GC will be its commitment to
pay for the work performed under the subcontract
5) Approved subcontracts will be forwarded to the foundation with an .
authorization for the foundatioll to enter into a contractual agreement with the
firm or individual and to pay approved invoices as provided for in the
agreement with the foundation and the subcontract.
6) The foundation will provide a copy of the executed subcontract to the ED and
GC.
7) The ED with input from the subordinate committee chair will provide
technical direction for subcontracts for contracted services.

Funding Agreements

I) A funding agreement is a spending commitment by the GC to reimburse
committee chairs or their designates for out-of-pocket expenditures resulting
from services provided to the GC under the CA.
2) Funding agreements are placed in the foundation as a separate item guiding
foundation administration of monetary resources on behalf of the GC.
Funding agreements will expressly state that the foundation can not obligate
or spend funds described in these agreements without prior approval of the
GC.
3) When a subordinate committee chair feels a funding agreement is needed for a
specific task or purpose, that chair will contact the ED. Together, the chair
and ED will prepare a detailed proposal justifying the need for the funding

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