Laserfiche WebLink
FUNCTION SPACE COMMITMENT <br /> The Hotel is currently holding function space based on the attached Program of Events. This is considered to be a firm <br /> commitment by the Group and any increase or decrease to that commitment may result in a modification of room rental by <br /> the Hotel. All fimction and meeting space is assigned by the Hotel according to the number of persons guaranteed to attend <br /> the Group's function. The Hotel reserves the right to reassign the space listed on the Program of Events to accommodate both <br /> the Group and all other groups using the Hotel's facilities during the Group's meeting. A failure to submit a finalized Program <br /> of Events to the Hotel by Thursday. June 12. 2008 may result in a release by the Hotel of the space being held for the Group <br /> and/or a reassignment to space more suitable for the finalized Program of Events once submitted. The Group agrees to <br /> promptly notify the Hotel of any changes in its fimction space requirements. <br /> Meeting room rental for this program is $1, 250. (Per Colorado State SR-22, all fees for meeting and function space are <br /> subject to a 21% service charge. The service charge only is subject to applicable taxes.) <br /> FOOD AND BEVERAGE MINIMUMS <br /> Group agrees to provide a minimum of S30.000 in banquet food and beverage revenue (excluding tax and service charge). <br /> Should the Group's banquet food and beverage revenue fall below this amount, the Group will be responsible for the <br /> duce between the minimum banquet food and beverage revenue and the actualized food and beverage revenue <br /> multiplied by 40% (minimum food and beverage revenue minus actualized food and beverage revenue multiplied by 40%), <br /> plus any applicable taxes. This amount will be placed on the Group's Master Account. <br /> The Hotel and Group intend to liquidate damages in the event the Group fails to meet the food and beverage minimum set <br /> forth in this section. Therefore, the Hotel and Group agree (a) that the above formula is a reasonable estimate of the Hotel's <br /> damage in the event the minimum set forth in this section is not met and (b) that the liquidated damages set forth in this <br /> section do not constitute a penalty. <br /> All banquet food and beverage arrangements must be made through the Hotel Only food and beverage purchased from Hyatt <br /> may be served on Hotel property. The Hotel reserves the right to cease service of alcoholic beverages in the event that <br /> persons under the state mandated age limit are present at the function and attempt to receive service of alcoholic beverages. <br /> Hotel further reserves the right to deny alcoholic beverage service to guests who appear to be intoxicated. <br /> CREDIT ARRANGEMENTS <br /> The Hotel accepts all major credit cards for payment of a portion or the entire balance in your Master Account. In the event <br /> that the Group wishes to set up direct billing for the Master Account, a credit application must be completed and returned no <br /> later than Friday. Julr 18.2008 for approval by HoteL In the event credit is not approved, or requested, you can settle your <br /> account with a major credit card, full prepayment of all estimated charges must be received by Thursday. Sertember 114 <br /> 1.0000. Failure to remit payment when due will result in cancellation of all arrangements outlined in this Agreement and the <br /> Group shall be liable for amounts described in the cancellation option provision of this Agreement. Credit procedures will be <br /> provided to Group by the Hotel upon the request for a credit application. <br /> Individuals shall be responsible for their own room, tax, incidental charges, and any other charges not authorized by Group to <br /> be billed to the Master Account. All charges incurred are to be paid upon checkout The Group's Master Account is limited to <br /> charges for meeting/function room rental, food and beverage functions and other requested services. <br /> CANCELLATION OPTION <br /> Either the Hotel or Group may cancel this contract without cause upon written notice to the other party at any time prior to <br /> the event and upon payment of an amount based on the following scale: <br /> Contract Signing to Tuesday. October 7.2008 $13.250 (40% of Food & Beverage, <br /> and Rental Minimums) <br /> Payment due as a result of this cancellation option shall be made by the canceling party to the non- canceling party at the time <br /> this Agreement is canceled by written notice. <br /> { �� A � �o Hyatt Asrecwerat <br /> 3/10 <br /> Group Contact Initials/Date ! \ V <br /> Hotel Contact lnitials/Date <br />