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Governor's Conference on Managing Drought and Climate <br /> Risk <br /> SCOPE OF WORK <br /> This Scope of Work is for services provided by CDM and CFWE for organizing and running <br /> the Colorado Water Conservation Board's Governor's Conference on Managing Drought and <br /> Climate Risk on October 8 -10, 2008. <br /> Task 1: Preliminary Organization and Hotel <br /> Reconnaissance /Arrangements <br /> CDM will participate in preliminary conference planning meetings with CWCB and the <br /> Colorado Foundation for Water Education (CFWE), CDM will explore hotel <br /> accommodations /rates for conference venue in downtown Denver by contacting at least four <br /> hotels; prepare specifications for conference schedule, room set -up, audio - visual needs, meals, <br /> etc.; make site visit to potential hotel(s); and develop preliminary budget spreadsheet. CDM <br /> will assist with screening potential hotels for compliance with meeting specifications. <br /> Task 2: Publicity <br /> CDM will develop up to four versions of conference logo and finalize selected logo; design <br /> and print "Save the Date" cards; provide content for website; prepare "e -vite" email for <br /> distribution via electronic mailing lists and print 1200 cards; assist with gathering content for <br /> conference website; and develop two press releases. <br /> Task 3: Program Design <br /> CDM will work with CWCB to develop text and graphics for conference program, prepare <br /> two versions of design layout, and print 300 copies. <br /> Task 4: RSVP and Registration Management <br /> CFWE will manage all aspects of conference registration, including creating on -line and paper <br /> registration forms, handling registration fees and mailing list management. CDM will assist <br /> CFWE with registration tasks and will help coordinate conference activities before and during <br /> event (AV needs, meeting room arrangements, etc.). <br /> Task 5: Conference Registration and Event Management <br /> CFWE will print and distribute name tags for all conference attendees and handle any on -site <br /> registrations. CFWE will provide staff at the conference to man the registration booth. CDM <br /> staff will assist with registration and will help coordinate program activities during the event <br /> Task 6: Conference Speaker Coordination <br /> CFWE will work with all conference speakers to compile all handouts and other materials by a <br /> specified deadline, and load all PowerPoint presentations onto computers at the conference. <br /> CDM will assist CFWE with speaker coordination and logistics during the event, and will <br /> prepare CDs of conference proceedings. <br /> A 1 <br /> 1 <br />