Upper Gunnison River Water Conservancy District Regular Board Meeting Minutes (5)

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received four more sets of comments on the Plan. She said that the basic input has been that the plan is not a balanced evaluation, that some measures are evaluated in detail and others are not, which makes it hard to compare them, that the plan needs lots of work, and is not detailed enough to make decisions. Ramon Reed suggested focusing on the primary goal first, then progressing to the others. She suggested that the board discuss process tonight, rather than discussing the comments specifically. She recommended that the board hold a work session on a Saturday in order to have adequate time to discuss the policy and procedural issues that have been raised. After discussing scheduling concerns, the consensus of the board was to meet on Thursday, March 14, from 4:30 p.m. to 9:00 p.m. Dale Irby said that the Stockgrowers appreciate the board's efforts thus far, and support the District's efforts to provide protection from downstream senior calls. 5. BOARD POLICY REGARDING ELECTRONIC MAIL AND MEETING RECORDINGS The board discussed the manager's February 13, 2002 memorandum regarding administrative policy on electronic mail and board meeting recordings. Steve Glazer asked if email can be protected as confidential, John McClow said yes. He suggested adding "certain communications by electronic mail may be designated as confidential" to the board's previously- adopted policy on email communication, so that it reads: "Electronic mail received or transmitted through the electronic mail communications system of the District may be considered "public records" as defined in Section 24 -72 -202 C.R.S. and may be subject to monitoring at any time. Electronic mail received or transmitted through the electronic mail communications system of the District may be open to public inspection as provided in Section 24 -72 -203 C.R.S. Certain communications by electronic mail may be designated as confidential." Bill Trampe moved and Diane Lothamer seconded to adopt the following statement as board policy regarding electronic mail: "Electronic mail received or transmitted through the electronic mail communications system of the District may be considered "public records" as defined in Section 24 -72 -202 C.R.S. and may be subject to monitoring at any time. Electronic mail received or transmitted through the electronic mail communications system of the District may be open to public inspection as provided in Section 24 -72 -203 C.R.S. Certain communications by electronic mail may be designated as confidential." The motion carried. Board consensus was that when necessary due to time constraints, that confidential documents may be sent by email.