PRRIP Request for Proposals Draft (5)

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PRRIP - ED OFFICE DRAFT 11/03/2008 221 222 4. Monitoring use of the web site and database, including use of the query and downloading 223 tools (e.g., number of users at various security levels). 224 225 5. Working with principal investigators to develop standardized data collection and reporting 226 forms for new sources of data as the need arises. 227 228 The contractor responsible for building and managing the System will work with Program 229 participants, the Executive Director, and ED Office staff during several phases of System 230 development to ensure project specifications are met and the System is functional. The System 231 Administrator will annually prepare a report describing the current state of the System including 232 additions or modifications, troubles encountered, a record of uses in the past year, and 233 suggestions for improvements. 234 235 System development will be implemented in three phases: 236 237 Phase I- Phase I will include development of the Program web site, evaluation of database 238 design needs, and development of the basic database structure. The characteristics of existing 239 data will be used to design the general technical specifications of the data storage components of 240 the database. A preliminary evaluation of future data sources will ensure that the system 241 includes the flexibility to incorporate that data in the future. Program staff will assist the 242 contractor both on the web site design and evaluation of current and future data. 243 244 The contractor will also review existing project data to evaluate consistency and become familiar 245 with current data collection protocols and recording formats. The contractor will work with 246 principal investigators and Program staff to develop standardized raw data collection and 247 reporting forms, spreadsheet formats, and formats far storing data electronically. Current 248 protocol and raw data entry forms may or may not need revisions. Use of these standardized 249 forms will be mandatory throughout the life of the individual monitoring or research project. 250 This will ensure that collected data will stay consistent in format and quality across years and 251 principal investigators. It will also ensure that the data can be accurately and efficiently 252 uploaded into the database. 253 254 This phase will be completed within four months of project initiation and the resulting 255 system will be called the "Pilot System". The extent of the functionality of the Pilot System 256 will be determined in conjunction with the contractor during detailed project scoping. 257 258 Phase II - Following Phase I there will be a period of ongoing evaluation of the System by 259 Program participants and the System Administrator. This period will allow users to provide 260 input and suggestions for further development of the System. Until data is actually uploaded to 261 the database and users get a chance to access the data through the "Pilot System" the full 262 potential for the System will not be realized. Principle investigators and Program participants 263 will be able to use the Pilot System during this time and provide input and comments into the 264 System structure. During Phase II, links between different data sources and levels of information Page 6 of 10