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Payments to recipients are made in accordance with the basic standards and methods stated in <br />the payment regulations at 43 CFR 12.61 or 43 CFR 12.922, as applicable to this agreement. <br />These requirements are intended to minimize the time elapsing between the transfer of funds <br />from the Federal government and the disbursement of these funds by the recipient. <br />Payment will be made in advance or by reimbursement as follows: <br />(1 } Advance Payment -- Recipients shall be paid in advance provided (1) they maintain or <br />demonstrate the willingness and ability to maintain procedures to minimize the time elapsing <br />between the transfer of funds and their disbursement by the recipient, {2) they comply with <br />reporting requirements for timely submission of financial status reports, and {3) they impose <br />these same standards on sub-recipients. <br />Advances to recipients shall be limited to the minimum amounts needed and shall be timed <br />to be in accordance with the actual, immediate cash requirements of the recipient in carrying <br />out the purpose of the agreement. The timing and amount of cash advances shall be as <br />close as administratively feasible (generally no more than 3 days) to actual disbursements <br />for direct program costs and the proportionate share of allowable indirect costs. <br />(2} Reimbursement -Reimbursement shall be the preferred method of payment when a <br />recipient (1) does not meet the requirements for advance payment stated above; (2) does <br />not have financial management systems that meet the standards in 43 CFR 12.60 or <br />43 CFR 12.921, as applicable; or (3) has been converted to payment restrictions for non- <br />compliance with the terms and conditions of the agreement. Reimbursement is also the <br />preferred method of payment for agreements involving construction. <br />9. PAYMENT METHOD (Reclamation 11/03) <br />Electronic Funds Transfer -- Payments under this agreement will be made to recipients by <br />electronic funds transfer {EFT) unless the recipient qualifies for exemption from this payment <br />method. Reclamation utilizes the Automated Clearinghouse {ACH) Vendor Express payment <br />system for EFT. Whether funds are paid in advance or as a reimbursement, the actual payment <br />will be made through Vendor Express. Vendor Express allows the Govemment to transfer <br />funds to a recipient=s financial institution along with explanatory information regarding the <br />payment. <br />Enrollment -- Upon award, recipients will receive a copy of the SF-3881, ACH <br />Vendor/Miscellaneous Payment Enrollment Form. This form is required to implement the <br />Vendor Express system and to notify Reclamation of any change or corrections to financial <br />institution information. <br />Requesting Payments -- Requests for advance or reimbursement may be made by the <br />following methods: <br />(1} SF-270, Request for Advance or Reimbursement -- On a monthly basis, recipients <br />may submit an original and two copies of a properly certified SF-270 form to the address <br />identified in Block 6, page 1, of this agreement, For advance payments, this form may be <br />submitted on a monthly basis, at least two weeks prior to the date on which funds are <br />required, and on the basis of expected disbursements for the succeeding month and the <br />4 <br />