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<br />Guidelines and Specifications for Flood Hazard Mapping Partners [April 2003] <br /> <br />AO or CO, If a contractor for a CTP is participating in the scoping, the CTP shall be responsible <br />for developing, reviewing, and distributing time and cost estimates for an SOW for this <br />contractor in conjunction with the CTP responsibilities outlined in the MAS. <br /> <br />1.3.3.3 Distribution of Statement of Work and Mapping Activity Statements <br />[February 2002] <br /> <br />The FEMA AO or CO shall distribute the draft SOW and/or MAS to the entire Project Team. <br />This will confirm assignments to Project Team members and also will allow the community and <br />others to have final input into the SOW and/or MAS. <br /> <br />1.3.3.4 Time and Cost Estimate Preparation <br /> <br />[February 2002] <br /> <br />Based on the SOW or MAS, Project Team members shall develop a time and cost estimate for <br />assigned tasks/activities. As part of these estimates, Project Team members also shall establish a <br />schedule for their portion of the work within the schedule developed at the Scoping Meeting. <br />The Project Team members shall submit their estimates to the AO and/or CO within a mutually <br />agreed timeframe. Templates for preparing time and cost estimates are provided in Appendix I, <br />Subsection 1.3.3 and 1.3.4 of these Guidelines. <br /> <br />1.3.3.5 Evaluation of Time and Cost Estimates <br /> <br />[February 2002] <br /> <br />The FEMA AO and/or CO, in consultation with the FEMA Lead, shall evaluate the time and cost <br />estimates and shall compare the aggregate cost values to the budgeted funds for the Flood Map <br />Project. For a CTP-funded project, the CTP shall work with FEMA to evaluate the costs. The <br />Project Management Team also shall check the Project Team members' schedules to ensure they <br />are consistent with the overall project schedule agreed to at the Scoping Meeting. <br /> <br />If the aggregate costs exceed the target project budget, the AO and/or CO shall determine <br />whether to reduce the scope of the project, increase the project budget, or negotiate with Project <br />Team members on certain elements of the project. The AO and/or CO and the FEMA Lead shall <br />consult with community officials and the Project Management Team regarding any changes in <br />the project scope. <br /> <br />Similarly, if the aggregate costs are significantly less than the target project budget, the AO <br />and/or CO shall determine whether to expand the scope of the project, allocate the surplus budget <br />for other projects, or hold the surplus budget in reserve for addressing potential problems if they <br />arise. Again, the AO and/or CO and the FEMA Lead shall typically coordinate with the <br />community and the Project Management Team regarding any expansion of the project scope. <br /> <br />1.3.3.6 Negotiation of Final Time and Cost Figures <br /> <br />[February 2002] <br /> <br />If the project scope changes as a result of the evaluation described in Subsection 1.3.3.5, the AO <br />and/or CO, in consultation with the FEMA Lead, shall revise the SOW or MAS accordingly and <br />redistribute it to Project Team members. The Project Team members shall develop and submit <br />revised time and cost estimates in accordance with the revised SOW or MAS. The FEMA Lead <br />also shall revise the Government Estimate, if necessary, and resubmit it to the AO and/or CO. <br /> <br />1-50 <br /> <br />Section 1.3 <br />