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<br />Guidelines and Specifications for Flood Hazard Mapping Partners [April 2003] <br /> <br />Agreement under the CTP Program, a Partnership Agreement will be completed and signed by <br />the community, FEMA, and the State, as necessary. <br /> <br />If these agreements cannot be signed at this meeting (for example, if they require city council <br />approval), they are to be processed as soon as possible after the Scoping Meeting. The <br />Community Memorandum of Agreement and CTP Partnership Agreement templates are <br />provided in Appendix I, Subsections 1.2.7 and 1.2.8 of these Guidelines, respectively. <br /> <br />1.3.3 <br /> <br />Post-Seoping Meeting Activities <br /> <br />[Februalry 2002] <br /> <br />This section provides general guidance for scoping activities that will occur after the Scoping <br />Meeting is held. These activities include documentation of the meeting itself, finalization of task <br />assignments to the Project Team members, development of an SOW or MAS, and preparation of <br />time and cost estimates. If the community is participating as a CTP, the work will be covered by <br />an MAS. An SOW will cover work performed by a FElvlA contractor. <br /> <br />Additional guidance for the FEMA Lead is provided in FEMA Manual 7810.2, Regional Project <br />Officer Guidance for Flood Insurance Studies (FEMA, 1990). <br /> <br />1.3.3.1 Scoping Meeting Documentation <br /> <br />[February 2002] <br /> <br />The Project Management Team shall prepare anm:lbute the meetlllg mlllutes, WhICh shall <br />include a list of all the participants and their respective assignments for the project, as well as the <br />overall schedule for the project as discussed at the Scoping Meeting. The overall project <br />schedule establishes the basis for each Project Team member's assignment(s). Projl;lct Team <br />members shall review their task assignments and provide feedback or comments to the Project <br />Management Team. Project Team members shall coordinate changes to the propos(~d scope, <br />schedule, and task assignments shall be coordinated with the FEMA Lead and, if necessary, <br />communicate the changes to the other team members. <br /> <br />1.3.3.2 Statement of Work or Mapping A(:tivity Statement Preparation [February <br />2002] <br /> <br />The FEMA Lead shall develop an SOW or, working with the CTP, shall develop an MAS based <br />on task assignments made during the Scoping Meeting and any subsequent changes. The FEMA <br />AO in the FEMA RO and/or the FEMA CO at FEMA HQ shall review and approve the SOW or <br />MAS before the FEMA Lead distributes it to the Project Team members. An SOW template is <br />provided in Appendix I, Subsection 1.3.1 of these Guidelines, An MAS template is provided in <br />Appendix I, Subsection 1.3.2 of these Guidelines. <br /> <br />Whenever possible, the FEMA Lead shall ensure that one SOW or MAS is prepared for the <br />entire Flood Map Project with the Mapping Partner responsible for each task clearly identified. <br />Similarly, the FEMA Lead shall ensure that a single MAS is prepared for each CTP Flood Map <br />Project with the Mapping Partner responsible for each mapping activity identified. <br /> <br />Once the SOW or MAS has been drafted, the FEMA Lead shall prepare a Government Estimate <br />for the proposed work and submit it to the FEMA AO and/or CO for review and approval. In the <br />case of an MAS, the FEMA Lead shall have the CTP prepare cost estimates for submittal to the <br /> <br />1-49 <br /> <br />Section 1.3 <br />