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<br />Guidelines and Specifications for Flood Hazard Mapping Partners [April 2003] <br /> <br />As a result of this evaluation, the AO and/or CO may negotiate with specific Project team <br />members regarding certain elements of the time and cost estimates, even if the project scope is <br />not changing. For example, the AO and/or CO may request changes regarding the time or labor <br />categories planned for specific tasks. Additionally, the CTP may choose to do this as well with <br />the contractors for which they are responsible. <br /> <br />The AO and/or CO, in consultation with the FEMA Lead (and possibly the CTP), shall evaluate <br />the revised time and cost estimates and negotiate with the Project Team members. This <br />evaluation/negotiation process is to be repeated until all parties agree with the time and cost <br />estimates and the SOW and/or MAS are finalized. <br /> <br />1.3.3.7 Community Agreement Processing <br /> <br />[February 2002] <br /> <br />As discussed previously, if the community is participating as a CTP, the FEMA Lead shall work <br />with community officials to sign both a Partnership Agreement and an MAS for the project. In <br />most situations, the Partnership Agreement will have already been processed before the Project <br />Scoping phase of the project begins. <br /> <br />If the community is to receive FEMA funding for the project, the FEMA Lead shall coordinate <br />with the FEMA Operations Support Division to provide the community with a Request for <br />Application package so that the community may receive Cooperative Agreement funding. The <br />FEMA Lead and/or AO shall work WIth the conununlly to complete the appl1catlOn torms, as <br />needed. After review and acceptance of the application packagt~, the AO shall make the <br />allocation to the community and prepare the appropriate documentation and notification. <br /> <br />1.3.3.8 Finalization of Project Management Plan <br /> <br />[February 2002] <br /> <br />The FEMA Lead, in consultation with the FEMA AO and/or CO, shall incorporate the [mal <br />SOW or MAS and establish intermediate project reporting and project closeout requin~ments in <br />the Project Management Plan. The Plan is then ready for finalization. <br /> <br />1.3.3.9 Updates to Mapping Needs Update Support System Database [February <br />2002] <br /> <br />Once the SOW or MAS and the contract requirements are finalized, a designated Team Member <br />shall update the MNUSS database to indicate that the needs included in the SOW or MAS are <br />being addressed in an ongoing Flood Map Project. The designated Mapping Partner also shall <br />update the MNUSS database to add any new needs or revise existing needs identified during the <br />scoping activities that will not be addressed by the current project. Additionally, the designated <br />Mapping Partner shall flag the needs that could not be verified during the research and <br />community coordination activities as "not verified," <br /> <br />1.3.3.10 Distribution of Final Tasks and Notice to Proceed <br /> <br />[Felbruary 2002] <br /> <br />The FEMA AO and/or CO shall distribute the [mal SOW or MAS to the Project Team members <br />and notify them to proceed accordingly. A sample Notice to Proceed letter template is included <br />in Appendix I, Subsection 1.3.5 of these Guidelines. Because cost information is proprietary, the <br />AO and/or CO shall distribute the time and cost estimates only to the Project Team members <br /> <br />1-51 <br /> <br />Section 1.3 <br />