FLOOD11755

• County: Statewide
• Basin: Statewide
• Title: Guidelines and Specifications for Flood Hazard Mapping Partners - Volume 1: Flood Studies and Mapping
• Date: 4/1/2003
• Prepared By: FEMA
• Floodplain - Doc Type: Educational/Technical/Reference Information

Guidelines and Specifications for Flood Hazard Mapping Partners [April 2003]

The following topics will be covered during the initial community contact (telephone call):

. Purpose of the Flood Map Project (i.e., the map update needs that have prompted the
project);

. The community's perception of its mapping needs;

. Target schedule for completing the project;

. Possibility of the community contributing as a CTP (if not established in advance); and

. The community's engineering, planning, and. GIS capabilities (to determine how
advanced its capabilities are and in which community department or agency these
activities are undertaken).

A sample form for planning and recording this telephone call is provided in Appendix I,
Subsection 1.1.1 of these Guidelines as the Initial Community Contact-Record of
Communication template.

Usually, the FEMA Lead and the community are the only participants in the initial call. If the
FEMA Lead determines that the community has a significant interest in participating as a CTP,
the scoping process may be delayed while FEMA and the commumty dISCUSS potentlal CTP
Program activities. It is desirable for FEMA and the community to agree on the general outline
of the community's participation in the Flood Map Project and to sign a Partnership Agreement
before proceeding with additional scoping activities. A Partnership Agreement template is
provided in Appendix I, Subsection 1.2.6 of these Guidelines.

1.3.1.3 Preliminary Project Management Plan

[February 2002]

The Project Management Team shall prepare a preliminary Project Management Plan. This plan
establishes certain coordination protocols and management objectives for the entire Project.
Each plan shall contain the following items:

A description of the Flood Map Project;

. The Project Management Team members;

. A description of the Project Team that lists the primary Mapping Partners and their roles,
discusses whether CTPs are an option, and notes that the Project Management Team is a
subset of the Project Team;

· Communication protocols between Project Team. members (e.g., MICS system, e-mail,
Project-specific Web sites);

· Major milestones and intermediate reporting requirements;

· An outreach strategy (e.g., press releases, briefings for congressional staff, "Letters to
the Editor" from FEMA Director, Project-specifi<: updates on the FEMA W eb site);

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Section 1.3