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MEMO -TASK 91, APPENDIX C <br />Appendix C -Description of Meetings with Ditch Companies <br />RTi developed a systematic approach of tracking the status of each individual ditch company. Figure C. <br />1 shows this approach. <br />1. Contact Letter <br />2. Telephone Contact ------------------- 4. Post Telephone Contact <br />3. Water User Meeting <br />5. Final Review Letter <br />6. Final Irrigation Meeting <br />7. Follow-up Edits <br />8. Completed <br />Ditch Company <br />Irrigation Service <br />Areas <br />Figure C. 1. Approach Used to Track Meetings with Ditch Companies and Mapping Progress <br />C.1. Contact Letter <br />The contact letter mailed to each ditch company contained the following information: an introductory <br />letter from CWCB, a letter from RTi requesting a meeting to review irrigated parcel and service area data, <br />and four maps showing examples of the data to be reviewed. The CWCB introductory letter introduced <br />RTi, explained the project, and requested assistance from the ditch companies to review the maps. The <br />RTi letter explained the contents of the included maps, requested a meeting to review the maps, and stated <br />that RTi would contact the ditch company by telephone to schedule the requested meeting at a convenient <br />time and place. <br />Contact letters were grouped by water district and mailed to ditch companies in Division 1. Letters were <br />mailed between January 2004 and April 2005. These activities were recorded in the Ditch Company <br />Contact Database. Letters returned due to incorrect addresses were corrected and mailed again. Some <br />ditch companies took the initiative to contact RTi and were motivated to participate in the project. Most <br />ditch companies waited for contact from RTi. <br />C.2. Telephone Contact <br />The telephone contacts to each ditch company began one week after mailing the contact letter. Ditch <br />company personnel not contacted within two or three weeks of mailing had difficulty recalling the letter. <br />Page 22 of 55 ~Rlyerslde FecAno[o`(!~Y Inc. <br />4'JaYer Resourer..s Errgi~ecr:np an~i L'ansuFlrnd <br />