PUB00152 - Laserfiche WebLink

Home Browse Search

- Mr. Erik Blechinger, as the Corps representative on the Executive Committee. Any matter that could not be resolved at this level would first be raised to the NWD and possibly HQ level before any final decision would be made. During this time period, the Sponsor would be welcome to participate in discussions and meetings to resolve any Issues. 12. COMMUNICATIONS STRATEGY. A communications strategy employs the processes necessary to ensure timely and appropriate sharing, storage, retrieval, and ultimate disposition of project information. It provides the critical links among people and in1brmation that are necessary for successful communication. The study is being conducted with full and open communications within the Corps and between the Corps and the Sponsor. The PDT holds periodic meetings to discuss and resolve issues, update study status, and review study reports, etc. As appropriate, the Sponsor will be invited to participate via conference call. Because all costs of the water storage contract will be borne by the non-Federal water providers, the CWCB has taken the lead in coordinating with the affected water providers. Some ofthe work items that the Sponsor is providing - most notably the water demand analysis and recreation planning studies, are being directed solely by the Sponsor in accordance with the overall division of management responsibilities. Periodic team meetings with the PDT, the affected water supply interests, cooperating agencies, and special technical advisors have been conducted throughout the course of the study in Denver, Colorado. These meetings may occur more or less often based on need, but typically occur approximately once every other month. Agendas, meeting minutes, and roster information is maintained on the sponsor's web site at http://cwcb.state.co.us/Flood/ChatfieldMinutes.htm. The Omaha District is also in the process of establishing an external web site for the purpose of disseminating study information. These periodic team meetings also provide the Corps and the Sponsor the opportunity to separately meet face to face to discuss financial information and other internal details consistent with public law, regulations, and good business practices. General public involvement needed for the project impact studies and to meet NEPA requirements continue to be conducted as necessary. The Corps' upper management is kept informed of the study status through reports to the PRC, PRB, and at Planning Quarterly Reviews (PQR) with NWD. These reports are prepared by the Corps' PM and will discuss accomplishment of project objectives, identify issues, and forecast changes to schedules and costs. Such internal reports will be prepared monthly, quarterly, or annually, according to established District procedures. Fact sheets with condensed information about the project are maintained and updated periodically by the Corps' PM to provide background information to higher authority or to respond to other inquiries. 11