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I .1 I I I I I I I I I I I I I I I I I AYRES tl\SSOCDATiES in Appendix G for task 6 and public hearing speakers comprise an initial group to contact about the SBC study effort. 3. Individual contacts with interested individuals and entities, to secure their permission to contact and update them on SBC study effort progress. The initial contact will serve to personally notify interested members of the public on how to secure information about the SBC study effort and to make inquiries and offer information to the SBC study effort. 4. Development of a Public Involvement database, incorporating all stakeholders and members of the public willing to be contacted and updated during the course of the SBC study effort. ACT! contact management software will facilitate tracking of interested individuals and organizations and logging of all contacts. It also offers the ability to search the database on topics that become significant during the entire course of the SBC study effort. 5. An initial public meeting to be held within the first month of the SBC study effort, to secure input as to the types of information and study effort activities that would be seen by the public as appropriately addressing their expressed concerns. This will also be a critical opportunity to convey the SBC study content from a technical perspective - what it involves and should produce as well as what this study effort is not designed to produce. At this meeting also, the timing of subsequent public meetings should be discussed, to assure that subsequent meetings will be viewed as adequate and appropriate by both members of the public, members of the study effort work team, and the City of Boulder. ~o ~~~u.d- ~ 6. Subsequent meeting should be held at least every 6months, to insure that members of the public feel they have the opportunity to be kept current on the SBC study effort. Public meetings will also be scheduled to present draft study results for public input prior to the time they are presented to the City of Boulder. An ideal location to hold public meetings is the East Boulder Recreation Center on the senior side. 7. Monthly updates as to the work of the study and any other information deemed pertinent from the perspective of the study team and the City of Boulder. This monthly update can be tailored to incorporate public involvement and public information dissemination needs of any other entities (Boulder County, CU, Urban Drainage and Flood Control District, Colorado Water Conservation Board (WCB), and the Federal Emergency Management Agency (FEMA) who may assume a role in the SBC study effort. Each update will be archived for ready access at both the public involvement office and on the Internet via the City's website. 8. Provision of usable information concerning the conduct and progress of the SBC study effort and the public meetings to local media, other interested jurisdictions, and organizations. Regularly updated displays, newsletter articles, and other means of providing information about the SBC study effort will help to enlarge the knowledgeable and interested groups of individuals. Overtures will be made to area churches, residential complexes, Meadows Shopping Center, Meadows branch library, schools, service clubs, office complexes, neighborhood and homeowner associations, local business and residential property insurers, etc. to solicit their willingness to be kept abreast of the SBC study effort. 9. Making available and understandable the Resource Atlas and GIS-based materials. Both hard-copy and internet-accessible versions for public perusal are essential, as 27