BOARD00080 ‎(2)‎

• Board Meeting Date: 11/14/2006
• Description: OWCDP Section - Proposed Revisions to Guidelines for the Water Efficiency Grant Program
• Board Meetings - Doc Type: Memo

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Adopted by the Board July 18,2005
Revised by the Board January 24, 2006

direct costs such as: travel, per diem, copies, rental of meeting space, materials, resources,
etc.
7. List all funding sources that the entity or agency willl:1se to perf-oITfl the proposed Project
inoluding other grant monies, entity funds anGlor in kind servio@s.
&7. The signature of an individual with the authority to commit the resources of the entity or
agency seeking the Grant program monies.

All funded projects will be required to provide written progress reports to the Board, via the
Board staff, at 50% and 95% completion of the Project. The estimated dates of the progress
reports must be included in the project plan scope of work contained in the application. A
progress report is a document that communicates the status of the project at a point in time. The
following are items to consider when developing a progress report:
. the success of meeting previously identified goals and objectives
. obstacles encountered
. preliminary findings or accomplishments
. potential need for revisions to the scope of work and timelines

In addition, the applicant will need to prepare and submit a final Project report to the Board
including a review of the activities completed, an estimate of actual water savings realized (for
covered entities), and other information that is relevant to the Board's record of the Project and
future use of the Project outcomes.

Note that applicants are encouraged, but not reQuired, to utilize the Water Conservation Plan
Development Guidance Document prepared by the Office and posted on the Board website as a
guide in preparing the scope of work portion of the application.

e) Timing of Fund A'lBilBbility
Funds for the Grant Program 'Nill become available on July 1 of each year. The Offiee '/lill post
track information regarding the fued availability, as well as the status of applications and awards.
on the Board website, l:1pdated monthly or as eonditions \varrant.

Ie) Application Evaluation Criteria -
Applicants that meet the eligibility requirement will be evaluated and ranked based on the
evaluation criteria presented in (Tables land 2), for covered entities and agencies, respectively.

The degree to which an application meets the above evaluation criteria will be determined by
utilizing the rating system (Table land 2), and the Office Evaluation Checklist.

Projects from qualified applicants will be ranked based on these criteria for the purpose of
determining which Projects receive grant funds. The Board and Office have sole discretion in the
determination of grant funding awards.

NIt Matching Funds -
Entities and agencies requesting funding under this program must 'Nill need to have and/or
demonstrate the ability to provide 25% of the total Project budget with matching funds, either as
cash or in-kind services or through payment of consulting fees or any combination thereof. Any
project partner contributing to the matching fund requirement must provide documentation, such
as a letter, detailing the amount and purpose of their commitment. The Board will consider
applications with a reduced level of matching funds; however these applicants will need to

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