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I ! , I I Adopted by the Board July 18,2005 Revised by th~ Board January 24, 2006 I demonstrate financial hardship or other sp~cial circumstances to be eligible for a Board waiver of the matching fund requirement. . I NOTE: The match is not on the grant amQunt requested but rather on the total Project budget. (e.g. Total cost for Project = $20,000. The minimum 25% match requiredfor the Project = $5,000. Therefore, the maximu"j grant request for the Project = $15.000.) ,.'9 4, . ed) Application Review and Ranking - , An Applications Committee consisting of:Colorado Water Conservation Board staff, and other individuals with appropriate expertise as n'eeded, will review the applications. The Applications Committee will first determine whether applications meet the eligibility requirements specified in the guidelines. The Committee will then ev~luate and rank the applications in accordance with the Application Evaluation Criteria provided in 4fB Tables I & 2. Based on this ranking, the Applications Committee will make recommendations for awarding Grant Program monies to the Board for its consideration and award as appropriate. Note that the Grant Program monies will need to be allocated between covered entities and agencies that submit meritorious applicatiops. Although it is the Board's preference to fund "on the ground" water conservation and water use efficiency projects, focused education and outreach efforts are highly valuable and important. 'fo this issue, the Board will decide on a case-by-case, month-by-month basis how to share the av~ilable funds based on the quality of the applications, the available funding, the needs of the State, and the nature of the stated needs represented by the applicants. fie) Application and Award Timing- Funds for the Grant Program will become available on July 1 of each year. Applications can be . submitted at anytime during the fiscal year to the Office for consideration noting that a given application must be received by the I st of the month prior to the Board meeting to be considered for award at that Board meeting (e.g., applications must be received by February 1st to be considered for award at the March Board meeting). Awards will be made at each of the Board's bi-monthly meetings (i.e., January, March,: May, July, September, and November) as warranted by demand and quality of applications. A w.ard of the available monies can be made for one fiscal year, or for a group of fiscal years depend~ng upon the availability of funding, the needs of the Board and the merits of any given application. Financial assistance will be awarded to those applicants that best meet the intent of the CWCB and the stated evaluation criteria. Notification of awards will be made in writi.ng within 30 days after the associated Board meeting. ~t) Payment - The CWCB will make payments during the term of the project from the Grant Program Cash Fund to the covered entity o~ agency that has been awarded funds, as requested by each applicant in their scope of work its application. All awarded grants will be bound by a Colorado State contract or purchase order that is in accordance with State fiscal rules. An applicant should not commence work on : any portion of the project funded by CWCB grant monies prior to the CWCB generating a purchase order or contract for the project. All payments will be based on invoices for work already completed. Also, please note according to State fiscal rules the Office has 45 days to process an iJ;1voice and send payment to the entity once an invoice is received. The individual payments do not need to be equal. All payments will be based on invoices for work already completed. The .final payment will be at least 10% of the total grant award, which will not be released until co~pletion of the Project. Note that all monies awarded under this Grant Program must be expended before June 30, 2008. I. 6