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DEFINITIONS <br />• Complete definitions of the various types of leave and the rules governing their use are found in Chapter 5 of the State Personnel Director's <br />Administrative Procedures. Additional information and assistance is also available in agency human resources offices. <br />• The appointing authority is responsible for approving the use and type of leave. <br />• The employee is responsible for requesting leave as far in advance as possible and providing sufficient information regarding the reason for <br />the leave. <br />• Please be accurate. State actual dates and times to be charged as leave. Incorrect information may cause errors and delays in processing an <br />employee's request for leave. <br />LEAVES <br />Annual Leave - paid leave typically used for personal/vacation purposes. Required to use concurrently when family/medical leave applies. <br />Sick Leave - paid leave used for an employee's own medical examinations and treatment, physical inability to work due to pregnancy, illness or <br />injury. Required to use concurrently with family/medical leave. A State of Colorado Medical Certification form is required for an absence of <br />more than three consecutive regularly scheduled full working days or approval of sick leave must be denied (per Colorado statute). It may be <br />required for a lesser period. <br />Family Sick Leave - accrued sick leave used for medical examinations or treatment, illness, or injury of an immediate family member as <br />defined in P-5-5. Required to use concurrently when family/medical leave applies. See above for certification requirements. <br />STD (Short-Term Disability) Leave - After one year of service, granted if eligible for the insurance benefit and the employee applies for the <br />benefit through the agency within 30 days of the beginning of the absence. Must complete a 30 calendar day waiting period or exhaust all accrued <br />sick leave, whichever is longer. During the 30 day waiting period, required to use sick leave and annual leave. <br />Leave Without Pay (LWOP) - The appointing authority may approve unpaid leave. This may result in an adjustment to the probationary or trial <br />service period and/or to the anniversary date. <br />Administrative Leave - paid leave used for approved meetings, conferences, training, examinations or interviews for state positions, hearings by <br />the state personnel director or board, or other reasons the appointing authority deems for the good of the state., <br />School Activities/Community Volunteer Activities - granted up to 12 hours per year. <br />Funeral Leave - Up to 5 working days for the death of a family member or other person. <br />Jury Leave - Used when an employee is called to serve jury duty. A copy of the summons for jury duty may be required. <br />Family/Medical Leave (FML) - After one year of service, up to 520 hours in a fiscal year (prorated for part-time employees) may be used for (1) <br />birth and care of a child, (2) placement and care of an adopted or foster child, (3) a serious health condition of a child, parent, spouse, or (4) the <br />employee's own serious health condition. Use and type of concurrent paid leaves depends on individual circumstances. For additional <br />information, contact the FMLA Coordinator. A State of Colorado Medical Certificate form, as described above under sick leave, is often required <br />FML - annual: use of paid accrued annual leave when sick leave is exhausted or does not apply, including caring for a new <br />child. <br />FML - sick: use of paid accrued sick leave for an employee's serious health condition, including childbirth and recovery. <br />FML - family sick: use of paid accrued sick leave for a serious health condition of an employee' parent, spouse, or child. <br />FML - STD: use of STD leave for a serious health condition when an employee is eligible for STD benefits. <br />FML - LWOP: use of unpaid leave during family/medical leave when all other applicable paid leaves are exhausted. <br />FML - holiday: when a holiday occurs during family/medical leave it counts toward the family/medical leave entitlement. <br />ABSENCE <br />Compensatory Time - hours earned for approved overtime work by an eligible employee. Compensatory time is an absence from the work place, <br />but is not a form of leave.