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iii iiiii iu iii STATE OF COLORADO DIVISION OF MINERALS AND GEOLOGY DeparimeN of Nalu ral Resources 1313 Sherman 51., Room 215 Denver, Colorado 8020] Phone: (3071 866J567 FAX: (303183?-8106 DATE: September 2, 1994 TO: Bob Nondorf - `~- FROM: Erica Crosby '(/YN(~-_' II~~~ DEPARTMENT OF NATURAL RESOURCES Ray Romrr Guvernar Ken Salazar E ixcuL to DiRClur micharl P Lang Drvrtmn Director RE: Hawk's Nest Backfilling and Drainage Control Project (RN-MINES-COAL-10) On September 2, 1994 the Divsion of Purchasing opened the bids for the Hawk's Nest Backfilling and Drainage Control Project (RN-MINES- COAL-10). The low bid was submitted by Wagner Construction in the amount of $62,109.00. The mandatory pre-site meeting and site showing was held on August 18,1994. Jay Wagner of Wagner construction attended the first part of the pre-bid meeting. Jay Wagner indicated to my self (the Project Manager) and Paul Krabacher (AML program) that he would have to leave the meeting early. The Division stated that it will be noted that he left early, but we made no indication that it would be cause for rejection of the bid. The pre-bid meeting started at 10:00 a.m. and concluded at 12:30 p.m. Jay Wagner left the site at roughly 11:45 a.m. The area that Jay Wagner missed during the pre-bid meeting was the location of four (4) methane gas wells. The wells are located up difficult terrain which was explained in the bid specifications. Prior to departure of Wagner Construction, the Division indicated that the road was difficult to access and may require some modifications by the contractor. Once again, the Division made no indication to Jay Wagner that leaving early would be a rejection of the bid. On page one of the bid specifications, it is stated that "failure to sign-in or to attend the entire meeting will be cause for rejection of the bid." Missing that portion of the pre-bid meeting was not a significant portion of the work to be viewed. The well hole closure is very straight forward in the specifications, and the only reason for viewing the wells was to show the contractors the difficult terrain and access to the wells. Exhibit IC in the bid document depicted the location of the wells. The majority of the pre-bid meeting was held at the base of the mountain where the wells were located, so the difficult terrain could be noted from the pre-bid meeting location.