GENERAL41656 - Laserfiche WebLink

Home Browse Search

IlvIP concurred in my meeting with them, that they were paying topsoil costs beyond what they had estimated, specifically due to the hourly rates paid to move the topsoil pile north of Chen's Hill. Because of limited funds, the IMP had to delete tasks in order to pay for the unanticipated hourly rates. So, although tasks were deleted, hourly rates were also added. The end result was a reduction of the overall contract price. Based on my meeting with IMP and the past correspondence, IMP has consistently contended that the East Pit West Side topsoil pile was part of the lump sum estimate. This is substantiated by the documentation. Tasks were not deleted to pay for moving this pile. However, because of the Mr. Mease's claim that he should be paid hourly for it, the Project Manager did keep rental records to monitor the item and equipment used moving it. Based on all the information included in the bid document, I find Mr. Mease's allegation referring to the special conditions of the Pre-Bid MeetinP and site showine to be unsubstantiated. The East Pit West Side topsoil pile is part of the lump sum bid. The Contractor is not owed any money for moving this topsoil. The balance owed for the retainage and these additional charger is $56,236.61. On August 26th I met with John Nelson, Jim McArdle and Dave Buckram to discuss this and ask for clarifications as to what was paid and what wasn't paid on my invoices. They could rtot explain at the trme, as it proved to be unclear to them also. I later received in the mail; copies of my invoices marked up and a spread sheet of line items that did not add up. These documents cannot be interpreted, but it appears that none of the hourly equipment rental that occurred after lone I4 was paid Also all of the retainage on this job rs still being held. Response: John Nelson, Jim McArdle and Dave Buckram did not have all the necessary information available at the meeting with the contractor to thoroughly discuss all amounts paid on the contracture's invoices. The State is clear on what was paid on each invoice and why. The Contractor has never brought to the State's attention any errors in the spreadsheet or questions on bills. The Contractor's retainage bill was received 11/25/94 and is currently being processed. FINDING: During my meeting with Mr. Mease he said it was unclear to him what had been paid and what had not. IMP documentation presented to me is clear about what has been paid. The retainage bill is being processed. Costs for moving the East Pit West Side Pile are part of the lump sum topsoiling prices. Hourly rates have been paid to cover the costs of moving the Chen's Hill North Pile and the East Pit Yazd Pile. No additional money is due for hourly equipment rental. Retainage is due to CWL. No payment is due for Claim #1. 10