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Project-related materials transmitted external to CGRS including correspondence, reports, <br /> drawings and sketches shall be appropriately reviewed, approved and, as required, signed prior to <br /> transmittal. <br /> Project correspondence shall, as a minimum, be signed by the project manager or an individual <br /> assigned this responsibility by the project manager. If joint signatures are desirable, the originator <br /> of the correspondence, when different than management, may also sign. <br /> Outgoing project correspondence and reports should be read, as appropriate, by the project <br /> manager prior to mailing. If, because of scheduling difficulties, it is necessary to mail <br /> correspondence prior to the project manager reading the final copy, the department manager or <br /> office manager shall read the correspondence. A copy shall then be routed to the project manager. <br /> Drawings issued in final form shall be approached prior to issuance by the project manager or a <br /> member of the project team delegated this responsibility by the project manager. Drawings which <br /> are issued "preliminary" do not require approval prior to issue; however, they shall be clearly <br /> marked to indicate preliminary status. Drawings issued as a separate transmittal shall be <br /> accompanied by a transmittal letter listing each drawing by number. if a drawing is <br /> "preliminary," it shall be stated in the letter. A copy of the drawing may be maintained by CGRS <br /> With the letter of transmittal, if deemed necessary by the project manager. <br /> If an original drawing is transmitted to the client at their request, a good quality reproducible of <br /> that drawing shall be prepared prior to transmittal and filed in the CGRS original drawing file <br /> maintained by Drafting personnel. The transmittal letter shall explicitly state that the original <br /> drawing has been transmitted to the client. <br /> Records submitted to the project file, with the exception of correspondence, should be bound, <br /> placed in folders or binders, or otherwise secured for filing. Folders or binders containing <br /> calculations and their checkpoints shall be marked with the title of the calculations. <br /> 3.0 AssessmentfOversight <br /> 3.1 Assessment and Response Actions <br /> The project manager will conduct an audit of the field activities for this project as requested by <br /> authorized review personnel. <br /> An audit will be conducted on field activities as field data are generated, reduced, and analyzed. <br /> Items will include, but are not limited to, calibration records of field equipment, daily entries in <br /> logbooks, decontamination procedures, photographs, video logs, data logs, drilling, well <br /> installation, and sampling. <br /> The primary objective of the field audit is to determine the status of sampling operations. Emphasis <br /> is placed on: <br /> • Verifying that operational aspects and procedures are in accordance with the protocols <br /> and QA/QC plan; <br /> • Verify the collection of all samples, including duplicates and field blanks. <br /> • Verifying that documentation is in order and sufficient to establish the collection location <br /> of any sample collected; <br /> varra Competes <br /> Quality Assurance Project Plan <br /> Page 12 <br />