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DGM Environmental Monitoring QAPP <br /> notified through the organizational chain of command. The responsible party evaluates <br /> the request, determines a response and appropriate follow-up action, and then replies <br /> with his/her response via a CAIR Response through the organizational chain of <br /> command. The QAO documents the response. The QAO routes the CAIR through the <br /> facility's organizational chain of command for approval or disapproval of the request, <br /> response, and any action. <br /> The CAIR System is documented with forms using a standard format. Requests may be <br /> made using a suggested format similar to that of the Corrective Action - Improvement <br /> Request Form (CAIR) shown in Figure 12-1. Responses may be made using a <br /> suggested format similar to that of the Corrective Action - Improvement Response Form <br /> (CAIR's) shown in Figure 12-2. Attachments may be made to the forms. All requests <br /> and responses must be routed through the QAO to assure documentation and tracking. <br /> The QAO is ultimately responsible for assuring the request-response sequence <br /> coordination between the participants. The QAO assigns a unique identification number <br /> to each CAIR sequence. Since each requested action is unique each requires custom <br /> routing. The QAO determines the routing and circulation of the requests and responses <br /> as they are first recorded. Each participant's activity in this system is documented on <br /> the CAIR forms. The QAO insures that the appropriate signatures are obtained during <br /> documentation routing. The QAO maintains a record of the request-response sequence <br /> that includes the request ID numbers, filing dates, responsible parties, response due <br /> dates, actual date of response, and response completion status. The QAO files all <br /> completed CAIR Request-Response documentation forms in the CAIR System section <br /> of the QA records. <br /> Page 20 <br />