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B.1. Standard Practice for Field Documentation Processes <br />B.1.1. Scope <br />This standard practice covers reproducibility, legibility, accuracy, completeness, protection, <br />identification, and error correction of records. The practice describes the control, data entry, <br />content, review, and storage of field documents such as field notebooks, data sheets, and other <br />records. <br />B.1.2. Terminology <br />Records — Information or data on a specific subject collected and preserved in writing, <br />electronic format, or other permanent form that has been verified and authenticated as <br />technically complete and correct. Records may include data sheets, logbooks, field notebooks, <br />maps, drawings, electronic files, and photographs. <br />Field Data Books — for purposes of this practice, technical record books will refer to log books <br />and field notebooks or binders. <br />B.1.3. Significance and Use <br />This practice includes the use of field data sheets for direct data entry. Documentation of the <br />results produced from performing tasks is necessary to provide adequate evidence of <br />compliance with requirements, provide an adequate basis for design decisions, and document <br />techniques and conditions of sample collection. <br />B.1.4. General Procedures for Records <br />All records produced from work performed must meet the following requirements: <br />• Records must be clear, legible, and reproducible. Black ink is preferred. Reproducible <br />photocopies of penciled documents are acceptable as records. <br />• Errors will be corrected by lining through the incorrect entry with a single line, making the <br />correction, and initialing and dating the correction. The erroneous information must not be <br />obliterated or erased. <br />• Records must specify the activity conducted and the method used, if applicable. The <br />signature of the person who performed the work and the date it was performed must <br />appear on each page of a record and on any attached sheets. <br />• All data will be reviewed before personnel leave a remote site. The review will help ensure <br />accuracy and that no additional sampling or data acquisition is required before departure. <br />• Records must be protected against damage, deterioration, and loss while in the field and <br />during data review. Records must be isolated from any source of contamination. <br />• When the procedure specifies compilation of data sheets, the data must be legible and <br />traceable to the activity, project, and method used. The person completing the data sheet <br />will sign and date the sheet and ensure that applicable spaces are completed. A blank area <br />Daub & Associates, Inc. <br />Page B-1 Natural Soda LLC 2015 S A P <br />