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<br />r-nOr.r,1 <br /> <br />. <br /> <br />e <br /> <br />~- <br /> <br />Background Detail <br /> <br />File Information <br />1. Number of images <br /> <br />185,354 (8.5" x 11'); 2,706 (11"x14"); 5,000 (ledger <br />size) <br /> <br />Twice annually. <br />White. <br /> <br />2. Update active file <br />3. Color of paper <br /> <br />Primarv-Document Information <br />1 . Primary source documents <br /> <br />2. Original source documents <br /> <br />3. Age of documents <br /> <br />4. Users <br />5. Backup documents <br /> <br />200,000 <br /> <br />200,000 <br /> <br />50 to 150 years <br /> <br />Land Board staff in Denver and in the field; general public. <br />Documents through 1990 are backed up on microfiche <br />and stored in the environmentally controlled vault run by <br />State' Archives. <br />Historically, Land Board staff have archived to fiche. <br />They would like to go to imaging for future archival <br />efforts. <br />Duplicate fiched documents have been and will be stored <br />with the State Archivist. <br /> <br />6. Use of fiche <br /> <br />7. Storage with State Archivist <br /> <br />Work Flow Information <br />1 . Document creation <br /> <br />Applications for leases (about 80% hand-written); <br />correspondence relating to leases (original materials which <br />cannot be replaced and may be needed in legal cases). <br />50% archive; 20% monthly use; 30% annual use. <br />Approximately 50 documents are used daily, by local <br />customers and staff and to respond to information <br />requests from customers outside metro-Denver. <br />Documents are never purged. <br />Documents are used once or twice a week on an ad-hoc <br />basis. <br /> <br />2. Document use <br /> <br />3. Document purging <br />4. Document usage <br /> <br />Indexinq Information <br />Documents would be indexed by legal description. <br /> <br />V. Division of Parks and Outdoor Recreation (Parks) <br />General Information <br />The purpose of the Parks program is to protect, preserve, enhance and manage the natural, scenic, <br />scientific and outdoor recreation areas of this state for the use, benefit, and enjoyment of Colorado <br />citizens and visitors to the state. The program is to offer the greatest possible variety of outdoor <br />recreational opportunities and is to maintain a continuous operation of acquisition, development and <br />management of outdoor recreation lands, waters and facilities. <br /> <br />Currently, staff are responsible for 40 parks spread across the state. Staff manage just over <br />160,000 total land acres and 44,000 water acres. In addition, Parks is responsible for a number of <br />other programs that provide administrative, planning and technical assistance, as well as funding, to <br />a wide variety of outdoor recreation users. <br /> <br />77 <br />