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<br />Other Concerns - Statewide Issues: <br /> <br />The IMC staff included the following comments and questions in every depart- <br />ment or agency IMAP analysis beginning last year. Please provide updates on <br />these items for your department. <br /> <br />YEAR 2000: <br />It is imperative that all of the State's business applications, packaged applications, <br />and system software be able to handle the Year 2000 date change. The problem <br />is that most applications currently handle dates as two-digits without the ability to <br />, distinguish between 19xx and 20xx centuries. The effort required to resolve this <br />problem could be extremely time consuming and expensive. Departments need to <br />assess the impact of the Year 2000 on its existing applications now and develop <br />practical action plans to solve this problem. <br /> <br />What steps is the department taking to respond to the Year 2000 risk? <br />Did the Department respond to the OSP&B Year 2000 survey? <br /> <br />DISASTER RECOVERY/BUSlNESS RESUMPTION: <br />An IMC policy issued July 30, 1990 requires agencies with information systems <br />operations to have a tested, comprehensive disaster recovery plan in place by June <br />30, 1993. This issue becomes even more important with the increased number of <br />mid-range and LAN systems throughout state government. With the prolifera- <br />tion of end-user computing and distributed architectures, all State agencies need <br />to assess their current risk and develop a business resumption strategy. Topics <br />fouesearch and analysis to develop a business resumption plan include: equip- <br />ment recovery and replacement, temporary office space, recovery of software <br />and data, personnel deployment, and telecommunications lines. <br /> <br />Does the department have a tested disaster recovery plan in place? <br />What steps has the department taken to ensure business resumption in <br />the case of a disaster? <br /> <br />ARCHIVINGIPURGING: <br /> <br />Increased volumes of data cause deterioration of service to a department's users, <br />increased time to complete backups, and the need for more disk storage and faster <br />processors. Failure to archive and purge data results in unneeded expense to the <br />State of Colorado. <br /> <br />Department of Natural Resources 9/6/96 7 <br />