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. I hese reports WIll be prepared monthly. A copy ot the report will be given to the State at least one day before the coordination meeting on the 2nd Thursday of the month. Deliverables: I. Progress report format. 2. Monthly invoices and progress reports for Boyle Group, 3. Monthly invoices and progress reports for R Ti Group. Task 11.02 Project Coordination Meetings Objective: For consultant team leaders to meet regularly with the State CRDSS management team to report progress, review resolution status of previous meeting's action items, discuss technical and management issues, assign new action items for resolution, and review schedules. Approach: I, RTi: For the first and second months of Phase IlIa, prepare for and host coordination meeting in the conference room ofRTi from 8:30 AM until about II :00 on the 2nd and 4th Thursdays of each month, Lead the meeting discussions. Take appropriate notes (focusing on action items) and distribute these notes to meeting participants, RTi participation in Phase IlIa coordination meetings after the second month of Phase lIla is expected to be limited and is not included in the Task budget. . 2, Boyle: For the third month through completion of Phase lIla, prepare for (including agenda) and host coordination meeting in the conference room of Boyle Engineering from 8:30 AM until about II :00 twice a month at a mutually agreed day. Lead the meeting discussions. Take appropriate notes (focusing on action items) and distribute these notes to meeting participants. Boyle will send one representative to coordination meetings held at RTi for the first two months of Phase IlIa, 3. STATE: Participate in coordination meetings. Deliverables: I. RTi: Coordination meetings for the first two months of Phase lIla, 2. Boyle: Coordination meetings for the 3rd month through completion of Phase IlIa. 3, STATE: Participation in coordination meetings. 1132 . Phase llIa Scope of Services A-53 Jan31,1997