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<br />, <br />1'1 I,ll: &I <br /> <br />. <br /> <br />Exhibit A cont. <br /> <br />. <br /> <br />,. <br /> <br />2. Final SPDSS Feasibility Report. <br /> <br />Task 8 - Management - Contractor <br /> <br />Responsibility: Contractor <br /> <br />Objective: Track work accomplished, maintain budget and schedule, and regularly <br />report the status of work activities. In addition, promote communication among the State <br />and Advisory Committee team members in order to identify and resolve issues before <br />they impact the schedule or budget. The prime contractor will manage the contractor <br />component ofthe SPDSS feasibility study. <br /> <br />Approach: <br />1. Progress Reports: Prepare monthly progress reports that include the following three <br />components: <br />. A Work Activity Description that describes work accomplished that month <br />and percent complete for each task presented in the Budget. <br />. A Task Summary that describes the Budget, Project Cost to Date, Percent <br />Spent, and Percent Complete, Estimated Cost to Complete, Estimated Cost <br />at Completion, and Surplus or Shortage. <br />. A Project Summary that describes technical, budget and schedule concerns <br />for the Project. <br />2. Invoices: Prepare monthly invoices that correspond to the activities described in the <br />progress reports. Include billing by percent of project complete and a surrunary of <br />retainage (previous retainage held, retainage this period, total retainage). <br />3. Progress Meetings: Prepare for and conduct monthly progress meetings. At least one <br />key individual from each of the firms described in Table 1 of the Introduction will <br />attend each meeting. To minimize the impact of travel time and obtain advisory <br />committee involvement, assume half of the meetings will occur at the Contractors <br />office and that half of the progress meetings will occur in the Denver Metro area prior <br />to the Advisory meetings described below. Prepare meeting minutes <br />4. Advisory Meetings: Prepare for and conduct three (3) Advisory Committee meetings <br />in the Denver Metro area. At least one key individual from each of the firms described <br />in Table 1 will attend each half-day meeting and prepare meeting minutes. <br /> <br />Deliverables: <br />1. Monthly progress reports <br />2. Monthly invoices reports. <br />3. Monthly progress meetings with minutes. <br />4. Advisory Committee presentations and minutes. <br /> <br />Task 9 - Management - State <br />Responsibility: State <br /> <br />August I, 2001 <br /> <br />13 <br />