PROJ00120

• Contract/PO #: C153247
• Contractor Name: Woodward-Clyde Consultants
• Contract Type: Grant
• Water District: 0
• Bill Number: XB 99-999
• Loan Projects - Doc Type: Contract Documents

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,(1) If any lit igat ion, cla illl, or audit is started before the
expirat ion of the 3-year pel'iod, the records shall be retained
until all litigations, claims, or audit findings involving the
records have been resolved.

(2) Records for nonexpendable property acquired with Federal
funds shall be retained for 3 years after its final disposition.

(3) When records are transferred to or maintained by the
Federal sponsoring agency, the 3-ycar retent ion requirement is
not applicable to the recipient.

'b. The retention period 'searts from the date of the submission of
the' final expenditure report.

c. Recipients should be author ized by the federal agency, if they
so desire, to substitute microfilm copies in lieu of original
records.

d. The Federal agency shall request transfer of certain records
to its custody from recipient when it determines that the records
possess long-term retention value. However, in order to avoid
dupl icate recordkeep ing, a Federal agency may make arrangement s
with recipients to retai~ any records that are continuously needed
for'joint use.

e. The head of the Federal agency and the Comptroller General of
the United States, or any of their duly authorized representatives,
shall have access to any pert inent books, documents, papers, and
records of recipients and subcontractors to make audits, examinations,
excel'pts, and transcripts, .

f. Unless otherwise required by law, no Federal agency shall
place restrictions on recipients that will li~it public access to
the records of recipients that are pertinent to a cooperative
agreement except when the agency can demonstrate that such records
must be kept confident ia] and would have been excepted from
disclosure pursuant to the Freedom of Information Act (5 U.S.C. 552)
if the records had belonged to the Federal agency.

4. R~cipient Financial Management Systems. - Recipient financial management
, systems shall provlde tor:

.a. Accurate, current, and complete disclosure of the financial results
of each cooperative agreement program in accordance with reporting
requirements set forth in General Provision No.6 below. When a Federal
agency requires reporting on In accrual basis, the recipi~nt shall not
be required to establish an accrual accounting system but shall develOp
such accrual data on its reports on the basis of an analysis of the
documentation on hand.

b. Records that identify adequately the source and applicat :~n of
funds for ,cooperative agreement-supported activities. These records

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