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<br />Suggestions for Conducting the Exercise <br /> <br />1. Select as players 8 to 12 high-level staff persons to form a small working group in <br />which each player can interact freely with all others. Invite additional staff members <br />to observe. <br /> <br />2. The success of the exercise depends on total concentration of all players for the <br />entire day. If possible, arrange to conduct the exercise ~way from the normal work <br />place to reduce chances for interruption. <br /> <br />3. The exercise is tightly timed. Let players know that they must be on time for the <br />exercise and clear their schedules to prevent interruptions. <br /> <br />4. Find a room that can be darkened for showing slides. The room should have a table <br />the players can sit around to work on the base map and a wall on which maps may <br />be attached with tape or push pins. <br /> <br />5. Provide for refreshments during the breaks. Thinking burns up energy. <br /> <br />6. Exert control to keep the exercise on the time schedule. Discussion should be <br />discouraged while you are reading the scripts. Discussion can take place while the <br />players are working on the tasks. <br /> <br />7. Whenever possible, add a few local slides with brief descriptions to the slide <br />presentations. Slides showing past floods in the community, buildings in the <br />floodplain, or elevated structures can be added at the appropriate places in the task <br />introductions. Doing this can help the players see the local relevance of the many <br />examples in the presentations from around the country. <br /> <br />8. If the facilitator is not a staff member, he or she needs to secure the support of the <br />jurisdiction's chief executive officer and coordinate with a designated staff person. <br />That staff person must be able to verify that the key players will commit the full day <br />to the exercise and help with local arrangements. <br /> <br />Facilitator's Instructions, page 7 <br />