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<br />e <br /> <br />e <br /> <br />e <br /> <br />Typical Planning Committee <br />Meetings Meeting Schedule <br />I st meeting: organize, orientation to the planning <br />The head the planning committee should be chosen for process, review of flood data <br />his or her ability to get people to work together and get 2nd meeting: hazard area inventory <br />things done. The planner or other staff member provides , <br />administrative support, such as taking minutes and 3rd meeting: needs and goals <br />sending out meeting notices. 4th meeting: prevention measures <br /> <br />At the first committee meeting, you should establish a <br />planning timetable. Depending on deadlines, time <br />constraints, and staff time available, committee meetings <br />can be held once or twice a month. <br /> <br />5th meeting: property protection measures <br />6th meeting: natural resource protection <br />7th meeting: emergency services measures <br />8th meeting: structural projects <br /> <br />Scheduling meetings should be done so as to include as <br />many people as often as possible, It can be hard for <br />some members to make more frequent meetings, and you 10th meeting: review of draft plan <br />should not prepare the draft without their input. <br /> <br />9th meeting: public infannation activities <br /> <br />II th meeting: public meeting on draft plan, formal <br />recommendation to the l!OVerniDl! board <br /> <br />Consensus: One of your goals is to <br />have the various groups reach <br />consensus on procedures, goals, and <br />issues. Consensus does not mean <br />majority vote, It means a general <br />agreement or something everyone can <br />live with, <br /> <br />The committee will likely need subcommittees so <br />participants can spend more time on details that do not <br />need to be discussed during the meetings of the main <br />committee, Usually the Chair is given the power to <br />name subcommittees and appoint their members. <br />Detennining who has a vote usually is not necessllI)', as <br />issues are usually decided by consensus, <br /> <br />Scheduling meetings should be done so as to include as many people as often as possible, One <br />key threat to the planning process is that it starts to drag and become a bore, Nine months of <br />monthly meetings with nothing to show but a draft piece of paper can discourage many committee <br />members. It is important to maintain momentum throughout the process, <br /> <br />Field trips are very educational and allow committee members to see the problems and examples <br />of solutions first hand. Destinations may include floodproofing sites, reservoirs, emergency <br />operating centers, restored wetlands, and similar locations to give the members a first-hand view <br />of how the mitigation measures work, Such field trips often change the minds of those skeptical <br />about some of the potential measures. They also can serve to break up the monotony, <br /> <br />Later duties <br /> <br />The planning committee's work is not done when the plan is adopted by the governing board. The <br />plan should give the committee assignments, such as developing some recommendations in more <br />detail, helping on the design and implementation of some projects, and monitoring the <br />community's progress in implementing the action plan. <br /> <br />The "I o-Step" Mitigation Planning Process <br /> <br />4 <br /> <br />May 1999 <br />