FLOOD05009 - Laserfiche WebLink

Home Browse Search

CONDUCTING A WORKSHOP All the agencies and organizations and people that have come together this week are trying to develop a comprehensive plan with a common vision. They are looking at the whole river basin to make a plan that will not only reduce )lood losses but also enlumcefish and wildlife habitat, allow 1<'1' economic development, provide for recreation, help prevent soil erosion, protect water quality, and preserve historic resources. Duane Holmes Rivers, Trails and Conservation Assistance Program, National Park Service THE DAY SHORE THE WORKSHOP STEP 17 Do a last-minute check. Workshop staff should arrive a day or two early to check out all final arrangements. STEP 18 Meet with facilitators. The evening before the workshop is a good time to meet with facilitators and recorders and to revie\\-T the facilitator guidelines and answer questions. The facilitators and recorders should plan to arrive at the work- shop at least one hour before it begins to help set up the meeting rooms, organize handouts, and acquaint them- selves with the maps, slides, flipcharts, etc. FIRST DAY OF THE WORKSHOP STEP 19 Prepare the meeting place. Depending on the specific agenda, there will probably be a need for a registration table, a speaker's podium, a public address system, audio- visual equipment, appropriate lighting, etc. On a table near the entrance there can be packets of background informa- tion about the meeting, mitigation in general, and copies of the agenda for the public. This is also a good place to dis- play agency publications, other information, and a vocab- ulary sheet. Each small room that is to be used by a planning team should have a computer and a flipchart with easel. There should be one printer (with extra cartridges) for every three small rooms. An overhead projector adapter for the computers allows the whole group to see the work as it is generated and recorded. STEP 20 Follow the agenda. The invited speakers and any local offi- cials should be greeted and their questions answered. Workshop staff should be available to resolve unexpected problems and needs. STEP 21 Convene the introductory session. This can consist of a wel- come, introductions, background presentations, announcements, and open discussion of the issues. STEP 22 Get planning teams ready to begin identifying issues. The planning teams meet in separate rooms, and interested individuals meet with them to share their insights and con- cerns. Three consecutive sessions are held, so that indi\o1d- ual5 have time to attend three different issue groups. After a few hours, the individual input is terminated so the plan- ning teams can start identifying the key issues, clarifying them, and ranking the issues and potential solutions raised so far. ..