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<br />Section 2: Building State Capability: Before the Disaster <br /> <br />'~ <br /> <br />Checklist for Preparing the State Administrative Plan (Continued) <br /> <br />Job Aid 2-1 <br /> <br />Funding and Gf1IIIta Management <br /> <br />Does your State plan include explanations of: <br /> <br />~ The cost-sharing fonnula (i.e" Federal, State, local, or other)? <br /> <br />~ Source and calculations used to detennine the State and local shares? <br /> <br />~ V'ot1en WDrk should start on an approved project, when work should be completed, and acceptable <br />extensions to the target completion date? <br /> <br />~ Procedures that the State will follow if progress toward completion of an approved project is <br />inadequate? <br /> <br />~ Procedures to follow to change the scope of work on a project? <br /> <br />~ Records maintenance and retention procedures for both the State and subgrantees? <br /> <br />~ Is your State plan detailed enough to ensure continuity and provide an audit trail? <br /> <br />Does your State plan include: <br /> <br />~ Procedures for the advance or reimbursement of funds to subgrantees, including the amount of <br />advances and the flow of forms and funds? <br /> <br />~ Procedures for handling cost overruns, including the approval process, lequired documentation, and <br />the flow of forms and funds? <br /> <br />~ Procedures for handling cost underruns, including the required documentation and the flow of forms <br />and funds? <br /> <br />~ Documentation procedures that subgrantees must use? <br /> <br />~ Procedures for monitoring progress, including site visits? <br /> <br />~ <br /> <br />JobA1ll2.1 <br /> <br />Par. 2-10 <br /> <br />Hazard Mitigation Grant Program Desk Reference-Draft <br /> <br />e <br /> <br />e <br /> <br />e <br />