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, PAGE 1-6 Some States have expressed concerns about the fact that FMA planning grant funds can be used over a 3-year period, and that project grants may cause the CA to remain open beyond the normal period of I fiscal year. However, the Office of Financial Management has advised that components of the annual CA can be closed at different times. Therefore, the Region can work with the State to close out the CA for all programs except FMA. The FMA portion would then be closed later, when all FMA work is completed based on the agreed-upon period of performance. To receive FMA funds using the PP AlCA, States should request participation in FMA during their annual CA negotiation with the FEMA Regional Office. Guidance for States using the PP AlCA process for FMA is included in Chapter 7 (Grants Management), and specific instructions, application forms, and reporting forms are included in Appendix F. e , ~ Instructions for States Not Using the PPA/CA Process for FMA Some States may choose to receive funds through a separate Cooperative Agreement outside of the PP AlCA process. For the purposes of this guidance, this will be referred to as an FMA Cooperative Agreement. e States may elect to develop FMA CAs under the following circumstances. If the FMA State coordinating agency is not the State Emergency Management Agency, and each agency wants a separate Cooperative Agreement, then it is appropriate to have a separate FMA CA. Also, if the State Emergency Management Agency serving as the FMA coordinating agency wants a separate FMA CA for other administrative reasons, an exception may be granted by the FEMA Region in coordination with Headquarters. Most of the information in Chapter 7 and the application forms shown in Appendix F apply to States using FMA CAs, as well as States using the PPAlCA. .. ; e FEMA 299/AUGUST 1997 FLOOD MITIGATION ASSISTANCE CFMA) GUIDANCE