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<br />documents. It is estimated that an additional 1,500,000 to 2,000,000 documents still need to be <br />inventoried, prepped and scanned. <br /> <br />The benefits associated with the expanded scope of the CWCB's Imaging System include the following <br />creates the "Virtual WRIC," which will allow users to access most Water Resource <br />Information Center (WRIC) documents and, eventually, all CWCB documents, via the <br />internet <br />increases user accessibility to all CWCB documents <br />- protects loss of historic documents by providing off-site back-up storage <br />improves completeness of stored data <br />- improves record filing and retrieval, and eliminates re- filing and lost/misfiled documents <br />- provides a data-based decision making tool <br />- provides for simultaneous access to documents by multiple users <br />- make all past present and future CWCB documents electronically filed and read <br />This project is similar in nature to the agency's Decision Support Systems and the Satellite Monitoring <br />System. It requires an initial capital investment for hardware and software, and knowledgeable <br />manpower to optimize the use of the system. However, the benefits from this investment are realized <br />immediately. Virtual WRIC will make CWCB documents available to internet users searching by key <br />words and/or topics. All CWCB documents previously stored off-site (Archives, WRIC, Division of <br />Wildlife storage bins, etc.), will be consolidated in one location and readily available to the public and <br />the staff through the Internet and the Network. Office space previously occupied by file cabinets is freed <br />up for other uses. <br /> <br />To continue progress on the CWCB Imaging System, additional funding is hereby requested for the <br />following items (see attached Project Data Sheet and Table): <br /> <br />Operations and Maintenance of DNR Imal!inl! System <br /> <br />As a part of the CWCB's participation in DNR's Electronic Document Imaging System (System), <br />the Agency is required to contribute funds towards the operations and maintenance of the System. <br />Each agency that uses the System is required to contribute yearly. The CWCB's share for FY04 is <br />$15,000. <br /> <br />Purchase of Computer and Software Upl!rade <br /> <br />The CWCB's Imaging computer and its accompanying software is becoming outdated. The <br />software the Agency uses for scanning is at least one version out of date already. To stay <br />compatible with the over all System and retain support from the software provider, both the <br />computer and the software will need to be updated. The estimated cost to upgrade the computer and <br />software is $5,000. <br /> <br />Purchase ofImal!inl! Hard Drive and Controller <br /> <br />Currently, the CWCB has a 58 GB storage hard drive on the Imaging System. This storage is <br />currently sufficient. However, with the addition ofthe approximately 2,000,000 documents from <br />the Compacts section, this space will be used up quickly. In order to have sufficient storage for <br />document imaging, we will need another hard drive. With the addition of another hard drive to the <br />