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<br /> <br />", <br /> <br />Meetinl!s and Coordination <br /> <br />Steering Committee <br />A steering committee will be created for this project in order to evaluate work products and <br />guide the Consultant. The steering committee will generally consist of technical representatives <br />from federal and state govemment agencies, as well as :technical and/or political representatives <br />from local governments. Representatives from private sector development companies and/or <br />consulting firms may be included as well. It is anticipated that the committee will consist of <br />approximately 12 members. The committee membership will be solidified after a consultant <br />selection has been made. ' <br /> <br />cwam~~~ ' <br />The Consultant will need to be available for regular meetings of the Board (held every other <br />month) to provide brief progress updates and to answer any questions that the Board may have <br />regarding the project. <br /> <br />Project team meetings , <br />The CWCB-Consultant project team shall meet on a :regular basis to discuss progress, answer <br />questions, and receive/provide input. A minimum oflfour team meetings will be held between <br />the Consultant and the CWCB during the course oftheiProject. Meetings times and locations will <br />be mutually agreed upon and scheduled accordingly. . These meeting will be separate from the <br />Steering Committee meetings and the Board meetings. <br /> <br />Project Manager <br />The CWCB Project Manager, Mr. Tom Browning, 'rill coordinate activities performed by the <br />Project Consultant. Any Project-related questions o! problems should be directed to Tom at <br />(303) 866-3441. The CWCB Project Manager willlbe available for meetings and for project <br />coordination with the Consultant. The Consultant will be responsible for providing a project <br />manager and/or project engineer to serve as the point of contact for coordination with the <br />CWCB. <br /> <br />Overall Project Coordination : <br />\ <br />Consultant shall be responsible for scheduling and! advertising steering committee meetings. <br />Consultant shall also set up all meeting locations an~ conference rooms, preparing semi-formal <br />presentations to the committee, Board, and other ~udiences as necessary, notetaking during <br />meetings, preparing and disseminating meeting minutes, and providing information to the public- <br />at-large when inquiries are made. Consultant shall set up an e-room (website) to provide real- <br />time web.based coordination. The e-room will ~low for efficient status updates, reviewer <br />feedback, storage of email responses, and general ptoject information. Consultant shall develop <br />and operate the e-room. . <br /> <br />Comqletlon of Work <br />The Consultant. shall complete all tasks as assigned: in this Scope of Work within one calendar <br />year from the Notice to Proceed. The format of the final manual shall be a bound 8.5" by 11" <br />report in a 3-ring binder with foldout pages or map pockets as necessary. Final report text shaH <br />also be provided to the CWeB in Microsoft Word format or other acceptable format as approved <br /> <br />4 <br />