BOARD01057

• Board Meeting Date: 1/22/2003
• Description: Colorado Watershed Protection Fund - Grant Program Guidance
• Board Meetings - Doc Type: Memo

e

e

e

3.

Individual Grant Administration

Day-to-day administration of the Colorado Watershed Protection Fund will be handled by the
staff of the Colorado Water Conservation Board. This will include;
· Management and accounting for the moneys in the Fund;
· Disbursement and tracking of grant payments to grantees;
· Notification of successful and unsuccessful grant applicants of the disposition of their
applications;
. Review of progress and final project reports;
. Grant compliance assurance, including grant termination if necessary;
. Project closeout for each grant; and
· Preparation of an annual report to the Board and the Commission regarding the program.

For planning grants, upon application approval and signing of grant award forms and signing of
a contract with a consultant, if applicable, for preparation of the plan, 35% of the grant amount
will be disbursed. Upon completion and approval of50% of the planning scope of work, and
upon completion and approval of a six-month project report or of a 50%-completion project
report (whichever is appropriate), 50% of the grant amount will be disbursed. For project grants,
disbursal of the initial 35% of the grant amount will require application approval and signing of
grant award forms, completion of project design, and signing of a contract with a contractor, if
applicable, for completion of the project. Disbursal of 50% of the grant amount for project
grants will follow completion of 50% of the scope of work and completion and approval of a six-
month project report or of a 50%-completion project report (whichever is appropriate). Upon
full completion of the planning grant or the project grant, and upon preparation and approval of a
final project report, the remaining 15% will be disbursed.

For projects that last more than one year, a six-month report, an annual report, and an eighteen-
month report will be required and the above distribution percentages and times will be adjusted.

Based on the first annual report regarding the progress and results of this Colorado Watershed
Protection Fund, the Board and Commission designees, with input from the full Board and
Commission, will discuss whether any revisions to this Guidance should be considered.

6