Laserfiche WebLink
starts before expiration of the Record Retention Period, the Record Retention Period shall <br />extend until all litigation, claims, or audit findings have been resolved and final action taken <br />by the State. The State may notify Grantee in writing that the Record Retention Period shall <br />be extended. For records for real property and equipment, the Record Retention Period shall <br />extend three years following final disposition of such property. <br />B. Inspection <br />Grantee shall permit the State to audit, inspect, examine, excerpt, copy and transcribe Grantee <br />Records during the Record Retention Period. Grantee shall make Grantee Records available <br />during normal business hours at Grantee's office or place of business, or at other mutually <br />agreed upon times or locations, upon no fewer than 2 Business Days' notice from the State, <br />unless the State determines that a shorter period of notice, or no notice, is necessary to protect <br />the interests of the State. <br />C. Monitoring <br />The State will monitor Grantee's performance of its obligations under this Agreement using <br />procedures as determined by the State. The federal government and any other duly authorized <br />agent of a governmental agency, in its discretion, may monitor Contractor's performance of <br />its obligations under this Contract using procedures as determined by that governmental <br />entity. The State shall monitor Grantee's performance in a manner that does not unduly <br />interfere with Grantee's performance of the Work. <br />D. Final Audit Report <br />Grantee shall promptly submit to the State a copy of any final audit report of an audit <br />performed on Grantee's records that relates to or affects this Agreement or the Work, whether <br />the audit is conducted by Grantee or a third party. <br />10. CONFLICTS OF INTEREST <br />A. Actual Conflicts of Interest <br />Grantee shall not engage in any business or activities, or maintain any relationships that <br />conflict in any way with the full performance of the obligations of Grantee under this <br />Agreement. Such a conflict of interest would arise when a Grantee or Subcontractor's <br />employee, officer or agent were to offer or provide any tangible personal benefit to an <br />employee of the State, or any member of his or her immediate family or his or her partner, <br />related to the award of, entry into or management or oversight of this Agreement. <br />B. Apparent Conflicts of Interest <br />Grantee acknowledges that, with respect to this Agreement, even the appearance of a conflict <br />of interest shall be harmful to the State's interests. Absent the State's prior written approval, <br />Grantee shall refrain from any practices, activities or relationships that reasonably appear to <br />be in conflict with the full performance of Grantee's obligations under this Agreement. <br />C. Disclosure to the State <br />If a conflict or the appearance of a conflict arises, or if Grantee is uncertain whether a conflict <br />or the appearance of a conflict has arisen, Grantee shall submit to the State a disclosure <br />statement setting forth the relevant details for the State's consideration. Failure to promptly <br />submit a disclosure statement or to follow the State's direction in regard to the actual or <br />apparent conflict constitutes a breach of this Agreement. <br />Contract Number: CTGGI 2018-1467 Page 9 of 22 Version 0817 <br />