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MonteVista_WEPlanUpdate_50%PR
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MonteVista_WEPlanUpdate_50%PR
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Last modified
9/4/2020 2:05:06 AM
Creation date
12/28/2017 1:44:13 PM
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Water Efficiency Grants
Water Efficiency Grant Type
Water Conservation Planning Grant
Contract/PO #
POGG1 2017-982
Applicant
City of Monte Vista
Project Name
Water Efficiency Plan Update
Title
50% Progress Report
Date
11/28/2017
County
Rio Grande
Water Efficiency - Doc Type
Interim Reports
Document Relationships
MonteVista_WEPlanUpdate_75%PR
(Message)
Path:
\Water Efficiency Grants\Day Forward
MonteVista_WEPlanUpdate_Applic
(Attachment)
Path:
\Water Efficiency Grants\Day Forward
MonteVista_WEPlanUpdate_ApprvlLtr
(Attachment)
Path:
\Water Efficiency Grants\Day Forward
MonteVista_WEPlanUpdate_Invoice
(Message)
Path:
\Water Efficiency Grants\Day Forward
MonteVista_WEPlanUpdate_PO
(Attachment)
Path:
\Water Efficiency Grants\Day Forward
MonteVista_WEPlanUpdate2018
(Message)
Path:
\Water Conservation\DayForward
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• Initiated the estimated water savings for the City based upon the selected water efficiency <br /> activities for this WEP Project implementation period; <br /> • Drafted Sections 1 through 3 of the Water Efficiency Plan Report, as outlined in the July 2012 <br /> Municipal Water Efficiency Plan Guidance Document prepared for the CWCB; <br /> • Initiated drafting Section 4 of the Water Efficiency Plan Report, as outlined in the July 2012 <br /> Municipal Water Efficiency Plan Guidance Document prepared for the CWCB; <br /> • SGM has completed monthly invoicing of this project; and <br /> • The completion of this 50%Progress Report. <br /> City staff has reviewed the tabulated and compiled data, extracted trends and observations and have <br /> provided valuable feedback regarding the development of the City's WEP. The results of the analyses <br /> show that key trends and conclusions can be made and are supported by the available data. <br /> Challenges <br /> Challenges have occurred during the first half of this Project;yet,none of the challenges have impacted the <br /> ability of SGM or City staff to complete the necessary tasks,rather they have delayed the progress. During <br /> the summer of 2017, several unexpected and time-sensitive tasks demanded significant amounts of the <br /> Public Works staff's available time(which is limited at best). <br /> The most significant of these tasks included the process of compiling the monthly historical water use data <br /> between 2012 and 2016 by customer category and this took longer than originally anticipated, given the <br /> City's software and Staff workload. Once the historical water use data was analyzed, SGM and the City <br /> noticed a large and unrealistic shift in non-revenue water between each month. Subsequent discussions <br /> and investigations revealed the City's meter reading dates between the 15th and 201'' of each month did not <br /> align with the original summary of the well's historical pumping tabulations. SGM shifted the pumping <br /> records to coincide with the meter readings and the shift in non-revenue water each month disappeared. <br /> Once City Staff compiled and provided the necessary data to SGM and the necessary adjustments were <br /> made, SGM was able to proceed with profiling of the City's water system and historical demands. <br /> Originally, SGM and the City reserved a monthly conference call;however, it became apparent to both <br /> parties that more frequent opportunities to call and discuss the project were necessary to keep the WEP <br /> Project moving through critical Project junctions. As such, SGM and the City staff have held two <br /> regularly scheduled conference calls and additional calls to check in since October 2017. <br /> Since mid-October, City staff and SGM have made considerable progress on our WEP Project, and will <br /> continue to build upon the momentum we've achieved. <br /> Budget Impacts <br /> There are no expected changes to the proposed budget. To date,the Project's expenses have been <br /> proportional to the work completed and are within the budget and work plan. The lone exception is for <br /> SGM's project management(Task 00). Currently, SGM is under budget for project management and <br /> coordination; however,the extended duration of the project may result in SGM reaching their budgeted <br /> amount prior to the completion of the project. SGM will continue the necessary project management task, <br /> and will look for additional ways to streamline the coordination process. The completed tasks of profiling <br />
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