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Upper Colorado River Wild &Scenic Stakeholders Group <br /> Meeting Policies and Procedures • <br /> (approved January 7, 2013) <br /> The Upper Colorado River Wild &Scenic Stakeholders Group (SG) adheres to the following policies and <br /> procedures regarding meetings of the full SG, Work Groups or Committees, and all sessions open to the <br /> public. <br /> Meeting Notices <br /> Meeting notices will be distributed to the SG email distribution list.,Barring exceptional circumstances, <br /> such notices will be provided at least 15 days prior to each meeting.,'Notice of meetings will also be <br /> posted on the SG's website, www.upcowildandscenic.com. <br /> Remote Access <br /> Conference calling and webinar support will be available as needed;remote access acces4atormation will be <br /> available no later than four days prior to a meeting. <br /> Alr <br /> Agenda and minutes of meetings <br /> A written record of each meeting will be created bytakingminutes andhaving them confirmed by <br /> The minutes of a meeting serve the <br /> • • <br /> participants. g p purpose pose of red's • to the satisfaction of <br /> those present, the discussion and decisions made during the meeting.Subject to amendments being <br /> approved and the minutes of a meeting accepted,they are to be regarded as a true and accurate record <br /> of that meeting. Once confirmed, all meeting minutes will be distributed in electronic format to the full <br /> SG and will be available for download from the SG's website. <br /> Minutes will include: <br /> • Attendance (including those present but not members) <br /> • The Topic and the Agenda reference <br /> • A brief summary of any discussion which is necessary to the understanding of the decision <br /> • All decisions made, including details of background papers involved in reaching those decisions <br /> The Action(s) and the person/group responsible for the Action(s) <br /> Forms of decisions <br /> Recommendations are those matters which a committee has no delegated power to resolve. Written <br /> recommendations must be presented to the full SG in such a way that the proposed course of action is <br /> clearly identified. It will usually be necessary to support a recommendation by providing background <br /> information which may either precede the text of the recommendation or be contained in an <br /> attachment to the Agenda. <br /> Matters for report are those decisions taken by the reporting committee acting under a delegation from • <br /> the SG.The text of matters for report does not need to provide the level of detail necessary in the text <br /> of a recommendation. <br />