ALP 3

ALPOM &R Association
October 8, 2012 Board Meeting Minutes
(10/10/12 v2 — Draft)
balanced test of the jet flow gate (emergency release gate) which released about .7 of with flows that
reached about 250 cfs or 10% of the jet flow gate capacity. Carly DeLong reported that acquiring
insurance coverage continues to be challenging due to the nature of the project, however, Rene Larricq
of Leavitt Group Agency Association, LLC has secured the following policy options and annual
premiums: Slip and Fall /Premise Liability $3,835.72, Inland Marine $2,700, and Commercial Property
$740. Rene is making every effort to obtain a quote for a $2 million umbrella policy and a rider for
Director's and Officer's coverage and we are expecting a second set of quotes from another broker. In
any event, staff will move forward and purchase insurance in the next week or two.
7. BOR Update
Ryan Christianson reported a new draft of the Fish Escapement Report was received from Denver and it
incorporates all of the BOR comments. The Association requested a copy of the report with adequate
time to review it and make comments. Ryan further reported they are working on an amendment to
extend the time frame on the escrow instructions for the funding agreement with the Colorado Water
Resources and Power Development Authority. Ryan announced the WACO has relocated to a new
office.
Barry Longwell reported $1.826 million of discretionary funds have been moved into the construction
funding account for ALP and he continues to pursue $400,000 in ARRA Funds. The BOR is in the
procurement process of the lower cost 8' chain link fence for installation around the baseball field
keeping the Association's security concerns in mind. The equipment storage building is now in the
procurement process. The BOR is working with Association staff on the design of the 3 remaining
punch list items which are the silt removal system in the front of the fish sweeps, the security gate at
the end of the by -pass and the air chamber piping. Also, the BOR is moving forward on the crest gate
fix. From Barry's perspective the remaining critical item regarding the Transfer is the Agreement for an
escrow account to hold funds set aside for future pump rebuilds to address the coatings failure. Barry
hopes to have something to distribute to the Association's Board for review in the next few weeks.
It was discussed and agreed that the Association would meet for a Work Session once the Transfer
Report and the Deferred Funding Agreement are received from the BOR for review.
Steve Dunn made a motion to adjourn the meeting and enter into an Executive Session at 1:46 PM.
Lena Atencio seconded the motion. Voting yea were: Aaron Chavez, Lena Atencio, Jason John, Mike
Brod, Steve Dunn and Celine Hawkins. The motion passed. Manual Heart left early.
Mike Brod, attending via conference call, left the meeting at 1:47 PM
Steve Dunn made a motion to adjourn the Executive Session. Aaron Chavez seconded the motion.
Voting yea were: Aaron Chavez, Lena Atencio, Jason John, Steve Dunn and Celine Hawkins. The
motion passed.
The Executive Session ended at 2:50 PM
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