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C150510 Contract
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C150510 Contract
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Last modified
3/27/2013 8:10:00 AM
Creation date
3/26/2013 12:28:28 PM
Metadata
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Grants
Applicant
Sanchez Ditch and Reservoir Company
Grant Type
Non-Reimbursable
Fiscal Year (i.e. 2008)
2013
Project Name
Sanchez Reservoir Outlet Rehabilitation Project
CWCB Section
Finance
Contract/PO #
C150510
Grants - Doc Type
Contract/Purchase Order
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Exhibit B <br />Sanchez Ditch and Reservoir Company <br />Water Supply Reserve Account Grant <br />Performance Monitoring Provisions <br />Statutory Requirements <br />2) Each personal services contract entered into pursuant to this code with a value of one hundred thousand dollars or more <br />shall contain <br />(a) Performance measures and standards developed specifically for the contract by the governmental body administering the <br />contract. The performance measures and standards shall be negotiated by the governmental body and the vendor prior to <br />execution of the contract and shall be incorporated into the contract. The measures and standards shall be used by the <br />governmental body to evaluate the performance of the governmental body and the vendor under the contract. <br />(b) An accountability section that requires the vendor to report regularly on achievement of the performance measures and <br />standards specified in the contract and that allows the governmental body to withhold payment until successful completion <br />of all or part of the contract and the achievement of established performance standards. The accountability section shall <br />include a requirement that payment by the governmental body to the vendor shall be made without delay upon successful <br />completion of all or any part of the contract in accordance with the payment schedule specified in the contract or as <br />otherwise agreed upon by the parties. <br />(c) Monitoring requirements that specify how the governmental body and the vendor will evaluate each others' <br />performance, including progress reports, site visits, inspections, and reviews of performance data. The governmental body <br />shall use one or more monitoring processes to ensure that the results, objectives, and obligations of the contract are met. <br />(d) Methods and mechanisms to resolve any situation in which the governmental body's monitoring assessment determines <br />noncompliance, including termination of the contract. <br />Performance Monitoring Standards <br />Performance monitoring for this contract shall include the following: <br />(a) Performance measures and standards: The grantee shall rehabilitate Sanchez Reservoir, ensuring long term dam <br />stability, improving and continuing Sanchez Ditch and Reservoir Company's ability to store and deliver irrigation water, <br />reducing risk of flood in the Culebra watershed, preserving critical water storage in the Rio Grande Basin, and achieving <br />major safety upgrades and operational efficiencies. Grantee will produce detailed deliverables for Tasks 1 to 5 as specified <br />in Exhibit A. Grantee shall maintain receipts for all project expenses and documentation of the minimum in -kind <br />contributions per the budget in Exhibit A. Per WSRA Criteria and Guidelines, retainage of 5% of the grant funds shall be <br />withheld until receipt of the final report and all other deliverables. <br />(b) Accountability: Per WSRA Criteria and Guidelines full documentation of project progress must be submitted with each <br />invoice for reimbursement. Grantee must certify that all grant conditions have been complied with on each invoice. In <br />addition, per WSRA Criteria and Guidelines progress reports must be submitted at least once every 6 months. A final <br />project report must be submitted and approved before final project payment and release of retainage. <br />(c) Monitoring Requirements: Grantee is responsible for ongoing monitoring of project progress per Exhibit A and <br />Paragraphs 9 & 19 of the contract. Progress shall be detailed in the required invoice documentation and progress reports as <br />detailed above. Additional inspections or field consultations will be arranged as may be necessary. <br />(d) Noncompliance Resolution: Per paragraphs 9, 14, 15, and 19 of the contract: payment will be withheld until grantee is <br />current on all grant conditions. Flagrant disregard for grant conditions will result in a stop work order and cancellation of <br />the purchase order. <br />Page 1 of 1 <br />
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